Advisory Board/Minutes/2021-08-10 - OpenStreetMap Foundation

Advisory Board/Minutes/2021-08-10 - OpenStreetMap Foundation
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From OpenStreetMap Foundation
Advisory Board
The OSMF
Board of Directors
had a meeting with members of the
Advisory Board
on
Tuesday 10 August, 14:00 UTC
on the
Advisory Board BigBlueButton video-room
Draft minutes.
No topics were suggested for the agenda prior to the meeting.
The meeting was open to observers.
Participants
Board members
Allan Mustard
(Chairing)
Amanda McCann
Eugene Alvin Villar
Guillaume Rischard
(joined ~ 16' after start)
Jean-Marc Liotier
Mikel Maron
Tobias Knerr
Officers and board
Biographies
Minutes by
Dorothea Kazazi
Local Chapter representatives
[Germany]
OpenStreetMap Deutschland / FOSSGIS
- Thomas Skowron
[Japan]
一般社団法人オープンストリートマップ・ファウンデーション・ ジャパン
(OpenStreetMap Foundation Japan) - Satoshi IIDA / 飯田 哲
[Kosovo]
Free Libre Open Source Software Kosova
- Besfort Guri
[Oceania]
OSGEO Oceania
- Edoardo Neerhut
[Poland]
Stowarzyszenie OpenStreetMap Polska
- Andrzej Kępys
[Slovakia]
Freemap Slovakia
- Peter Vojtek
[United States]
OpenStreetMap US
- Daniela Waltersdorfer
Corporate Member representatives
Facebook - Marc Prioleau
Mapbox - Tom Lee
Guests
6 guests
Open to all OSMF members.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
If you are in a low-bandwidth environment, you may benefit from using
BigBlueButton
's low-bandwidth settings. To access them, click on the 3 dots, on the top-right of the
videoroom
's black window.
The videoroom opens ~ 20' before the meeting.
Not Present
Gold Corporate Member representatives
Bing
Esri
Grab
GraphHopper
Local Chapters representatives
[Argentina]
Asociación Civil Geolibres/OpenStreetMap Argentina
[Belgium]
OpenStreetMap Belgium
[Czech republic]
OpenStreetMap Česká republika z.s.
[Democratic Republic of the Congo]
OpenStreetMap RDC
[France]
OpenStreetMap France
[Iceland]
OpenStreetMap á Íslandi
[Ireland]
OpenStreetMap Ireland
[Italy]
OpenStreetMap Italia
[Switzerland]
Swiss OpenStreetMap Association
[United Kingdom]
OpenStreetMap United Kingdom
Takeover protection update
Recent background
The board has to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the
Articles of Association
, as
instructed by the membership
(2020 General Meeting resolution - vote 4)
2021
Feb: Takeover protection (including Updating the conflict of interest policy?)
(board screen-to-screen meeting),
Apr 09
Apr 30
Jul: Formation of the takeover protection special committee
(board mid-month chat)
2020
Sep 24
Sep 24. Members: How have all the new active contributors affected the takeover risk/approach?
Suggested by Thomas Skowron/FOSSGIS (OSMF Local Chapter for Germany)
A Special committee (Andy Allan and Michael Collinson) was
appointed by the board
on July 28 2021, with a remit of recruiting additional members and investigating, then recommending to the Board, possible remedies to any potential threat of a hostile takeover of the OpenStreetMap Foundation. The remit includes but is not limited to specific attention to paid voting as mandated by the Foundation membership at the last annual general meeting.
Microgrants update
Background
The pilot run of the Microgrants program in 2020 funded OpenStreetMap community members, individuals, groups and organisations contributing to OpenStreetMap - to organize projects throughout the year. Initially, the program was set to fund with a budget of up to 5000 Euros per project and for a maximum of 50.000 Euros. All the proposals (funded or not) are visible on the
OSM wiki
. The program was overseen by the
Microgrants committee
The 12 selected proposals were presented
on the OSM blog before they started
Some of the reports (can be interim, final or incomplete) are on the OSM wiki:
Report: HIV facilities mapping in the Philippines on OpenStreetMap
Report: Map Maintenance with StreetComplete
Report: Mapping Uganda's New Cities
Report: Mapping Villages and Settlements in Kosovo
Report: OpenStreetMap Calendar
Report: OSM Ireland Buildings
Report: Road Completion project
Report: Tactile maps for blind or visually impaired children
Providing microgrants was a topic discussed extensively during the
2018 Face-to-Face board meeting
, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial the board wanted to make a time-bound program where you can apply for microgrants until a specific date. A
consultation document
was shared in 2018 with the
membership
and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the
State of the Map 2018
conference (
read some discussion points and questions
).
Work on Microgrants was paused in 2018 and restarted after the
2019 face-to-face
board meeting.
Related board discussions/decisions:
2021 Apr
Is there a report from the Microgrants committee for the first round of microgrants?
, Jul
Microgrants - what's next?
Microgrants Committee update/status
2020
Mar - Res16 Start the Microgrants Committee
Apr
, May
Microgrants update
Microgrants update (of note: preference for committee meetings without guests)
, Jun
Select Microgrant observers
(circular resolution),
Microgrants selection
Approve the microgrant finalists proposed by the microgrants committee on June 5, 2020
(circular resolution - cancelled),
Closed: Decision on Maputo Microgrants proposal
Microgrants selection
, Aug
Microgrants tracking and reporting status
2019
Sep
Oct
2018
Apr
Jun
Jul
Aug
Sep
2017
May
Jul
Aug
Related osmf-talk discussions:
2019
Aug
, Oct
community asking about consultation
board asking for feedback
2018
Oct
(asking for input)
Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep.
Related SotM 2018 session: there was a lightning talk, for community feedback
The board has asked the
Microgrants committee
to provide a final report on the pilot run of the Microgrants program in 2020. All the proposals (funded or not) are visible on the
OSM wiki
Attribution Guidelines
Background
The v0.9 draft of the attribution guidelines
was
adopted by the OSMF board
on 2021-06-25 with 3 votes in favour, 2 abstained with self-declared
conflict of interest
and 2 not voted (absent from the meeting).
2018-11
The
Licensing Working Group
(LWG) starts working on a draft attribution guideline.
2019
LWG members solicited feedback from attendants of the State of the Map US conference and at the international State of the Map conference in Heidelberg.
2019-08 and 09
. The August 2019 version became available to the community (
osmf-talk message
) and
is added
to the OSM wiki.
2020-01
The version with changes due to the feedback from the State of the Map US conference and State of the Map 2019 was made available to the board.
2020-02
The LWG updated the document based on input from the board, shared the updated version with the board and notified it that it would be starting another round of public feedback to hopefully conclude the matter.
The
February 2020 LWG version
became available to the community on the OSM wiki.
2020-06
The OSMF board
modified the draft and presented the
updated version
during the
2020-06 board meeting
had a
meeting
with Corporate Member representatives on the
Advisory Board
on attribution.
2020-10
The board had meetings with Corporate Member representatives on the Advisory Board and with the LWG. The board version was subsequently modified.
2020-12
Board meeting
decisions to
Publish the current board draft after giving the
Licensing Working Group
(LWG) a heads up.
Ask LWG to summarise the points they still consider open from the comments on the board document and ask Dermot McNally (LWG member), who has no conflict of interest, to present that report at the next LWG meeting.
Rory McCann (Board) to work with external counsel to try to find the solutions to these issues that are most favourable to us.
2021-01
The LWG was working on the requested document ("gap list") summarising the points they still considered open on the board version of the attribution guidelines.
2021-02
The LWG sent the "gap list" document to the board.
2021-03
The board contacted Kyle Mitchell (Intellectual Property lawyer suggested by Allen Gunn, who has been the external facilitator of some of the past board face-to-face meetings) for external legal advice on the draft attribution guidelines. The initial email was approved by Dermot McNally (
Licensing Working Group
) and included the board draft of the attribution guidelines and a list of questions by the board and the LWG.
2021-04
Kyle Mitchell responded.
2021-05
The board forwards Kyle Mitchell's response to the LWG and answers regarding the "gap list" points.
2021-06-01
LWG and Board online discussion.
Decisions and next steps here
2021-06-11
Preparations for vote on Attribution Guidelines
(board chat)
2021-06-12
Publication of
current draft v0.9
and request for feedback from the
community
and the
membership
LWG
: Attribution guidance related minutes
2021: Jan
Attribution guidelines
, Feb
Attribution guidelines gap list and board status update on outside counsel
, Jun
Attribution Guidelines
2020:
Jan
(“Twitter attribution thread”),
Feb
Mar
Apr
Jul
Aug
Oct
Nov
2019:
Jan
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2018:
Dec
Board attribution guideline related minutes
2021: Jan
Attribution guidelines update
Feb 12
(mid month board chat), Apr 09
Kyle Mitchell's response regarding attribution guidelines and ODbL
, Apr 16
Attribution guidelines
(dedicated chat), [[Board/Minutes/2021-05#Draft_attribution_guidelines|May]
2020: Jan
Attribution and lack thereof
, Apr
Update on LWG's rewrite of attribution policy
, May
Status of Attribution policy
Status of Facebook attribution issue on mobile
, Jun
Status
Meeting with Corporate Members of the Advisory Board on attribution
, Oct
screen-to-screen discussion
update
, Nov
update 1
update 2
, Dec
update
(informal board chat),
update
(public board meeting).
2019 Oct
Attribution by Facebook
Board attribution guideline related circular
2020-03-26
Circular 2021/Res11
: Authorise Allan to send attribution guideline letter to Intellectual Property lawyer.
Other attribution guideline related minutes
2020-12-04
Board and LWG meeting (Dermot McNally) on draft attribution guidelines
The meeting was set-up in short time. The LWG was invited but only Dermot McNally could participate in such short notice.
2020-10-15 Board and LWG meeting on draft attribution guidelines
2020-10-09 Board and AB Corporate Members representatives meeting
2020-10-02 Session
Make progress on attribution guidelines and enforcement
, during board
screen-to-screen
October meeting
2020-06-22
Board and Advisory Board Corporate Member representatives meeting
OSMF members' related discussions on the osmf-talk* mailing list:
Attribution guideline status update: 2019
Aug
Sep
Oct
Nov
Dec
Attribution: board letter to Facebook: 2019
Oct
Nov
osmf-talk
is the mailing list for OpenStreetMap Foundation members (
Join the Foundation
). All past messages are available
here
The v0.9 draft of the attribution guidelines
was
adopted by the OSMF board
on 2021-06-25.
Board session during State of the Map 2021 conference
Background
The board had a session "
Ask the OSMF board almost anything about our agenda, actions and activities
", suggested by Amanda McCann, during the
State of the Map 2021
online conference.
Update by Amanda McCann.
Recording might be released.
Update on hiring of Senior Site Reliability Engineer
Background
The OSMF board plans to hire a senior site reliability engineer (SSRE). The person has already been selected.
Related:
2021
jun 11
Hiring - iD and Senior Site Reliability Engineer status updates
May 28
Where we are with hiring a Senior Site Reliability Engineer
May 14
Hiring a senior site reliability engineer - status update
(board chat)
2020
Nov 12
Funding for senior site reliability engineer (SSRE) & iD - update
(board chat)
Jul 30
Proposal to hire a senior site reliability engineer
Update by Jean-Marc Liotier.
The board is still standing by with the candidancy they have.
Update on hiring an ID developer
About closed session and background
The Secretary received a request on 2021-07-26 by Mikel Maron and Guillaume Rischard to add this closed session to the agenda. Only board members will be present.
Background
After two and a half years developing
iD
, Quincy Morgan wishes to pass the torch on iD development, for personal reasons. Find out how to apply on the blog post
Apply to maintain and develop iD
Postula para mantener y desarrollar iD
Aplikuj na pozycję dewelopera edytora iD
Translations were provided by volunteers.
iD related board discussions/posts/actions during the past year:
2021
Jul Interviews with applicants
Jun 15 blog post
english - Apply to maintain and develop iD
español - Postula para mantener y desarrollar iD
polski - Aplikuj na pozycję dewelopera edytora iD
Jun 11
Hiring - iD and Senior Site Reliability Engineer status updates
(board chat)
May 14
iD next steps
(board chat)
Apr 26 Joint statement from Quincy Morgan and the OpenStreetMap Foundation’s Board, regarding iD development
en
es
fr
gl
nl
pl
ru
zh-hant
Apr 09
iD updates
(board chat)
2020
Jun 08
Toward resolution of controversies related to iD
(blogpost)
Jun 11
Responses to request for comments on iD governance
(board chat)
Jun 26
Responses to request for comments on iD governance
Nov 12
Funding for senior site reliability engineer (SSRE) & iD - update
(board chat)
Update by Jean-Marc Liotier.
Several candidates - one attracted strong attention and surpassing expectations:
knows
iD
well.
already involved with iD development.
If it doesn't work out, the board has other candidates, outside of OSM development.
Engineering Working Group restart update
Background
Paul Norman (
Engineering Working Group
(EWG) ,
Operations Working Group
(OWG)) had gathered some people who drafted a scope for a restarted
Engineering Working Group
and proposed it to the board.
The first meeting was on 2021-04-02. Participants: Rob Savoye, Roland Olbricht, Tobias Knerr, Adam Hoyle and Paul Norman.
The team would explicitly like to put maintenance to improve developer experience (tech debt), developer documentation, and other work that does not result in new features. They have work to do around defining classes of software (core, non-core, or other terms) and what they want to focus on and will be working on this, then discussing it at a meeting next week. The board has asked them to provide a space for non-paid software efforts as well.
Previous board discussions:
2021-06
2021-05
Responding to proposed Engineering Working Group restart]] (board chat)
2021-04-30
(public board meeting),
2021-04-09
(board chat)
2021-02
Discuss rebooting the Engineering Working Group (Screen-to-screen board meeting)
Update by Eugene Alvin Villar.
The
Engineering Working Group
(EWG) is starting up so maybe companies would want people to join that
Working Group
as well.
Strategic plan outline
Background
The
draft strategic plan outline
was adopted by the OSMF board on 2021-07-30. A fully-fleshed out strategic plan is needed to be created with community participation, as this was just an outline.
The draft was previously
shared
with OSMF members on May 14th 2021 for comments
--
An action item of the
2020-10 screen-to-screen board meeting
was for Allan Mustard
to circulate a strategic plan outline to the rest of the board members
and drive forward the topic (which would then serve fundraising asks in 2021) (Topics:
OSMF fundraising
and
Wrap-up session
). The outline was created in October 2020 and board members have provided feedback on it. The draft will be published for community consultation once most board members agree that it doesn't need any further refinement.
Previous related board discussions
2021-07-30 [Board/Minutes/2021-07#Adopt_draft_strategic_plan_outline|Adopt draft strategic plan outline]]
(Vote)
2021-07-16
Next steps for the draft strategic plan outline now that it's been out for comment
(mid-month board chat)
2021-05-14
Any other business - Strategic plan outline
(mid-month board chat)
2021-02-26
Strategic plan outline - update
(public meeting)
2021-02-06
Strategic plan - Agree on "plan for the plan"
(screen to screen board meeting)
2021-01-15
Strategic plan outline
(mid-month board chat)
2020-12-18
Members: Can we get an update on the status of the Strategic Plan?
2020-10-09
On strategic plan creation
(From online meeting with three of the six Corporate Members of the
Advisory Board
2020-10-02 and 03 Action item: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) (Topics:
OSMF fundraising
and
Wrap-up session
Update by Allan Mustard
The
draft strategic plan outline
was adopted by the OSMF board on 2021-07-30. A fully-fleshed out strategic plan is needed to be created with community participation, as this was just an outline.
Publication of the Advisory Board mailing list archive
Suggested by Eugene Alvin Villar.
The board has asked the Advisory Board (AB) members via email (prior to this meeting) if they are ok with publishing future emails of the Advisory Board mailing list. The question was repeated during the meeting.
Thomas Skowron/
FOSSGIS
OSMF Local Chapter
for Germany)
There is a trade-off, as not all discussions can be public.
Considering there is so little traffic on the Advisory Board mailing list, it might not worth debating this.
Transparency: We already work in the open, this meeting is open to observers and minuted.
Impression to people: Absence of archives might make people suspicious, while there is little activity.
Comment by board member: The Advisory Board mailing list is not very active. If we publish archives, there won't be a lot for people to see.
Are the recordings of the Advisory Board meetings transcribed? Question by Daniela Waltersdorfer/
OSM US
OSMF Local Chapter
for US).
No.
Video recordings are also not published, they are used for creating the minutes.
The only recordings available are of the
Annual General Meetings
, which take place in writting.
Guillaume Rischard (OSMF board) joined 16' after start.
2021 Annual General Meeting: date set
The 2021 Annual General Meeting will take place on Saturday 11th of December 2021, at 16:00 UTC -
Time in different timezones
Countdown
Board election
There will be 4 board seats available.
Board candidates wanted.
Promoting gender diversity - Local Chapter question
How's the strategy to promote Gender Diversity going? Question by Daniela Waltersdorfer/
OSM US
OSMF Local Chapter
for US).
Board candidacy coming up - people can think of running for the board or ask other people to be candidates.
The
Local Chapters and Communities Working Group moderation subcommittee
will propose a code of contact for 2 mailing lists (
osmf-talk
and
talk
).
The
recently
(2021-07-30) adopted Strategic Plan outline contains
a section on gender diversity
Board members will reach out to community members for ideas on promoting gender diversity.
Comments by Amanda McCann and Jean-Marc Liotier that they decided to be candidates in the board election, after this was suggested to them by other people.
Joining the board
Selling points for joining the board - Local Chapter question
What would be your selling points for having someone join the Board? If I were to pass the word around to my female peers, what would you recommend me to say? Question by Daniela Waltersdorfer/
OSM US
OSMF Local Chapter
for US).
Why run
Joined because it was a little out of my lane and it involved volunteerism.
(Allan Mustard)
It is interesting.
(Allan Mustard)
We need more women on the board and perspectives of as many parts of society as we can get.
(Allan Mustard)
You get to see a bit of everything about OSM.
(Amanda McCann)
It's a fun way to waste productively a couple of hours per week.
(Guillaume Rischard)
Board election: Suggested to friends to run during the board election, including a woman who afterwards said that if she known it was that fun, she would have run as well.
(Guillaume Rischard)
Caring about OSM and making sure OSM continues/becomes a certain way.
(Jean-Marc Liotier)
Being a representative of a particular way of looking at the project is important.
(Jean-Marc Liotier)
Run for the board if you care about OSM.
(Tobias Knerr)
OSMF is in an important role of making sure the project runs well.
(Tobias Knerr)
Potential characteristics of board candidates
Board work requires soft power skills, a lot of time talking. Allan in the initial 4 months spent 20 hours per week speaking to community members to find out about how corporate governance is supposed to look like and people's opinions.
(Allan Mustard)
Should work well as part of a team - not "lone wolf".
(Allan Mustard)
Good listening skills.
(Allan Mustard)
Willing to reach out to the community, collect community sentiment.
(Allan Mustard)
Good to have some diplomacy skills.
(Jean-Marc Liotier)
On board work
Board work is like gardening and self-directed.
(Amanda McCann)
There is a lot of day-to-day management.
(Jean-Marc Liotier)
Board is supportive and frequently provides indirect action. If you are into big projects, have big ideas and would like direct action, maybe consider joining a
Working Group
(Jean-Marc Liotier)
Tasks get done - it's not just talking.
(Guillaume Rischard)
If the board work sounds scary, join one of the working groups, which have focused work.
(Amanda McCann)
Publishes everything she does every month on her
OSM diary
On current board
Fun group of people to work with. Regret: no physical meetings yet.
(Allan Mustard)
Currently not much arguing within the board.
(Guillaume Rischard)
On
Working Groups
(WGs)
The real action is in the Working Groups and among the volunteers, not in the board.
(Allan Mustard)
Examples:
LCCWG
moderation team and Code of Conduct,
Membership Working Group
working on membership prerequisites in 2021).
(Guillaume Rischard)
There's far more to do than the people who volunteer their time for the Working Groups.
(Guillaume Rischard)
The actual action and workforce is in the Working Groups and the OSM project.
(Jean-Marc Liotier)
On the board being very software/engineer driven - Local Chapter question
The Board seems very software/engineer driven, no? Question by Daniela Waltersdorfer/
OSM US
OSMF Local Chapter
for US).
True, which has led to some blind spots in the past.
Allan Mustard
: Social sciences background: political science/foreign languages/agriculture/economics.
Jean-Marc Liotier
: In the past involved with finances/marketing and business development.
Guillaume Rischard
: Studied a bit of economics before going into tech.
Meeting adjourned 46' after start.
Next Advisory Board meeting
To be scheduled probably in around 3 months.
Acronyms
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