Current GRS and Related FAQs | National Archives
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Current GRS and Related FAQs
Below are the current versions of each General Records Schedule in both PDF and Word format. If the schedule has Frequently Asked Questions (FAQs), those are provided as well. Additional tools related to individual schedules may also appear.
NARA issues the GRS in GRS Transmittals. Only new or revised schedules appear in each transmittal. The schedules below represent all current GRS. Each schedule identifies the transmittal in which it was last issued.
PDF
of all GRS as of August 2024 (GRS Transmittal 36, no crosswalks or FAQs)
Back to the GRS home page
Current General Records Schedules
GRS 1.1 Financial Management and Reporting Records
PDF
] [
WORD
] [
FAQ
Last Modified April 2020 (GRS Transmittal 31)
GRS 1.2 Grant and Cooperative Agreement Records
PDF
] [
WORD
] [
FAQ
Last Modified September 2014 (GRS Transmittal 23)
GRS 1.3 Budgeting Records
PDF
] [
WORD
] [
FAQ
Last Modified December 2019 (GRS Transmittal 30)
GRS 2.1 Employee Acquisition Records
PDF
] [
WORD
] [
FAQ
Last Modified April 2020 (GRS Transmittal 31)
GRS 2.2 Employee Management Records
PDF
] [
WORD
] [
FAQ
Last Modified May 2024(GRS Transmittal 35)
GRS 2.3 Employee Relations Records
PDF
] [
WORD
] [
FAQ
Last Modified May 2024 (GRS Transmittal 35)
GRS 2.4 Employee Compensation and Benefits Records
PDF
] [
WORD
] [
FAQ
Last Modified May 2024 (GRS Transmittal 35)
GRS 2.5 Employee Separation Records
PDF
] [
WORD
] [
FAQ
Last Modified April 2020 (GRS Transmittal 31)
GRS 2.6 Employee Training Records
PDF
] [
WORD
] [
FAQ
Last Modified May 2024 (GRS Transmittal 35)
GRS 2.7 Employee Health and Safety Records
PDF
] [
WORD
]  [
FAQ
Last Modified March 2022 (GRS Transmittal 32)
GRS 2.8 Employee Ethics Records
PDF
] [
WORD
Last Modified September 2016  (GRS Transmittal 26)
GRS 3.1 General Technology Management Records
PDF
] [
WORD
] [
FAQ
Last Modified November 2019 (GRS Transmittal 30)
GRS 3.2 Information Systems Security Records
PDF
] [
WORD
] [
FAQ
Last Modified January 2023 (GRS Transmittal 33)
GRS 4.1 Records Management Records
PDF
] [
WORD
] [
FAQ
Last Modified June 2023 (GRS Transmittal 34)
GRS 4.2 Information Access and Protection Records
PDF
] [
WORD
] [
FAQ
Last Modified June 2023 (GRS Transmittal 34)
GRS 4.4 Library Records
PDF
] [
WORD
] [
FAQ
Last Modified March 2022 (GRS Transmittal 32)
GRS 4.5 Digitizing Records
PDF
] [
WORD
] [
FAQ
June 2023 (GRS Transmittal 34)
GRS 5.1 Common Office Records
PDF
] [
WORD
] [
FAQ
Last Modified July 2017 (GRS Transmittal 28)
GRS 5.2 Transitory and Intermediary Records
PDF
] [
WORD
] [
FAQ
] [
FAQ about Transitory Records in Electronic Messages
Last Modified June 2023 (GRS Transmittal 34)
GRS 5.3 Continuity and Emergency Planning Records
PDF
] [
WORD
] [
FAQ
Last Modified March 2022 (GRS Transmittal 32)
GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records
PDF
] [
WORD
] [
FAQ
Last Modified May 2024 (GRS Transmittal 35)
GRS 5.5 Mail, Printing, and Telecommunication Service Management Records
PDF
] [
WORD
] [
FAQ
Last Modified April 2020 (GRS Transmittal 35)
GRS 5.6 Security Management Records
PDF
] [
WORD
] [
FAQ
Last Modified May 2024 (GRS Transmittal 35)
GRS 5.7 Administrative Management and Oversight Records
PDF
] [
WORD
] [
FAQ
Last Modified March 2022 (GRS Transmittal 32)
GRS 5.8 Administrative Help Desk Records
PDF
] [
WORD
Last Modified July 2017 (GRS Transmittal 28)
GRS 6.1 Email and Other Electronic Messages Managed under a Capstone Approach
PDF
] [
WORD
] [
FAQ
[ NARA form
NA-1005
Verification for Implementing GRS 6.1
Last Modified January 2023 (GRS Transmittal 33)
GRS 6.2 Federal Advisory Committee Records
PDF
] [
WORD
FAQ about 6.2
FAQ about managing FACA records ]
GRS 6.2 Transfer Checklist
Last Modified August 2015 (GRS Transmittal 24)
GRS 6.3 Information Technology Records
PDF
] [
WORD
Last Modified December 2017 (GRS Transmittal 29)
GRS 6.4 Public Affairs Records
Updated
PDF
] [
WORD
] [
FAQ
] [
Guide 2: Scheduling Public Affairs Records
Last Modified April 2020 (GRS Transmittal 31)
GRS 6.5 Public Customer Service Records
PDF
] [
WORD
Last Modified July 2017 (GRS Transmittal 28)
GRS 6.7 Special Collections Required by Statute
PDF
] [
WORD
New August 2024 (GRS Transmittal 36)
GRS No Longer In Use
GRS 4.3
Input Records, Output Records and Electronic Copies
Superseded July 2017 by GRS 5.1 and 5.2
GRS 6.6
Rulemaking Records
GRS 6.6 items 040 and 050 have moved to GRS 5.7, 070, and 080. The rest of GRS 6.6 has been
rescinded
as of April 2020 (GRS Transmittal 31)
GRS home page
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