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On this page:
eRA Commons: Features and Functions You Need to Know
Institution Registration and Account Creation
Understanding Status
eRA Commons: Prior Approval
Human Subjects System
For Reviewers: IAR Virtual Meeting
For Reviewers: Navigating Internet Assisted Review (IAR)
xTRACT Features & Functions
Two-Factor Authentication for eRA Systems
NIH's RePORTER
Loan Repayment Program (LRP)
xTrain
eRA Partner Videos
eRA Commons: Features and Functions You Need to Know
Title/
Description
Video
Length
Date Posted
Multiple Account Consolidation
This video tutorial demonstrates to consolidate multiple eRA Commons accounts allowing you to use one set of credentials to log in to eRA Commons, regardless of the roles assigned to your accounts, or the number of organizations to which you are affiliated.
NOTE: This functionality is scheduled for release April 2026
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Transcript
08:30
02/23/2024
Completing Section D: Participants of the RPPR
This video tutorial demonstrates how to complete Section D – Participants of the Research Performance Progress Report (RPPR). With the adoption of the Biographical Sketch Common Form and the Current and Pending (Other) Support Common Form, the process of completing this portion of the RPPR has changed.
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Transcript
14:16
01/26/2026
Link Your ORCID iD to Your eRA Commons Account
This video tutorial focuses on creating an ORCID iD and associating it with your eRA Commons account. The Open Researcher and Contributor ID (ORCID iD) is a unique 16-digit identifier that enables connections between researchers and their research, scholarship, and innovation activities and is used by NIH in a variety of ways.
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Transcript
04:28
01/03/2025
eRA: Improved Visual Appearance
eRA has been enhancing the visual appearance of its modules by standardizing the way users navigate to other eRA modules, access action items, export documents, etc.. This video aims to familiarize you with these visual changes.
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Transcript
03:19
02/06/2024
eRA Commons Overview
This video is an overview of eRA Commons. eRA Commons is the mission-critical IT infrastructure for managing close to $34 billion in research and non-research grants awarded annually by NIH in support of the mission of improving human health.
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Transcript
4:25
04/02/2021
Responding to Additional Materials Requests for Recipients of RADx Awards
This video tutorial demonstrates the steps both the principal investigator (PI) and signing official (SO) must take to respond to additional materials request for recipients of Rapid Acceleration of Diagnostics awards (RADx).
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Transcript
6:16
04/02/2021
How Not to Miss Important Information About Your Award Application
This video tutorial helps principal investigators understand how to access important correspondence related to the receipt and referral of their award application in eRA Commons.
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Transcript
4:54
05/12/2025
Maintaining Your Personal Profile
This updated tutorial will familiarize eRA Commons users with the Personal Profile and the importance of keeping it updated.
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Transcript
9:17
06/21/2022
How to Submit a Reference Letter
Tutorial to guide referees through the process of submitting reference letters through the eRA Commons to support career development or fellowship award applications.
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Transcript
4:48
09/29/2021
Grants Closeout in eRA Commons
This 7 minute tutorial video will demonstrate how Signing Officials and Principal Investigators, access, initiate and respond to closeout reports and requests for additional information.
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Transcript
6:52
11/04/2014
eRA Commons: Prior Approval
Title/
Description
Video
Length
Date Posted
Withdrawal of an Application
This tutorial demonstrates how to initiate and submit an electronic request to withdraw an application through eRA Commons. The initiation of a Withdrawal Request can be done by both an SO and a PI. However, only the SO has the ability to submit the request to NIH. The video walks you through the process of initiating a request, routing to the Signing Official, and submitting the request to NIH.
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Transcript
7:03
11/1/2016
Change of PD/PI Requests
This tutorial demonstrates the steps a Signing Official (SO) takes to electronically submit a Change of PD/PI Request for a grant through eRA Commons' Prior Approval Module.
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Transcript
6:45
04/07/2017
No Cost Extension Requests
This tutorial will demonstrate how and when Signing Officials (SOs) can electronically submit a No Cost Extension (NCE) request for a grant through eRA Commons' Prior Approval Module. A No Cost Extension is a request to extend the time of a project period and/or budget period to complete the work of the grant under that period, without seeking additional Federal funds.
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Transcript
6:49
06/16/2017
Carryover Request
This tutorial will demonstrate how to submit a Carryover request for a grant through eRA Commons' Prior Approval Module. A Carryover request is a request to carry forward funds from the end of one budget period to a future budget period.
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Transcript
6:48
06/07/2017
Institution Registration and Account Creation
Title/
Description
Video
Length
Date Posted
Registering Institutions & Organizations in eRA Commons
This tutorial demonstrates the process that must be followed to register an institution or organization in eRA Commons.
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Transcript
11:39
3/08/2022
How Signing Officials Create Accounts in eRA Commons
This tutorial on How Signing Officials Create Accounts in eRA Commons will highlight the steps a Signing Official, SO, or an Account Administrator (AA) needs to take to create a new account in eRA Commons.
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Transcript
5:52
6/03/2020
How to Get a User ID for eRA Commons: Social media version
This tutorial demonstrates on how to get an eRA Commons user ID, also referred to as the username, from the signing official (SO) at your institution. Users with the administrative officer (AO) or an account administrator (AA) role can also complete these steps. This is the social media version of the
How Signing Officials Create Accounts in eRA Commons
video.
Transcript
02:20
4/13/2021
How PIs Invite Trainees to eRA Commons
Trainees are typically invited to eRA Commons by their Principal Investigators (PI). This tutorial reviews the steps a PI takes to initiate that invitation. This video does not apply to trainees using the CareerTrac system. A trainee account can also be created like any other account by a Signing Official or Account Administrator. See
How Signing Officials Create Accounts in eRA Commons
for steps on this process.
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Transcript
2:34
7/09/2015
How Scholars Register in eRA Commons
This tutorial focuses on how NIH Scholars get themselves registered in eRA Commons.
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Transcript
3:24
5/26/2015
Understanding Status
Title/
Description
Video
Length
Date Posted
Status Screen Overview (SO & PD/PI)
This tutorial goes through the steps on how to get to the Status search options if you are Signing Official or a Principal Investigator; it outlines the importance of the Status screen; it highlights some of the critical actions that must be taken to manage a grant application from submission to award to closeout.
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Transcript
4:48
11/21/2022
Signing Official: Finding Information (SO Only)
Focused on the tools available to a Signing Official, who might manage hundreds of grants, if not more. The video reviews the three ways an SO can search for a grant application, and the various other search filters available to them in the Status module.
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Transcript
10:56
10/27/2022
Status Search Results (SO & PD/PI)
Covers the information available on the Status Result screens. The video highlights how Status module search results are displayed and organized and the importance of checking the items listed in the Action column. Depending on the user's role (SO or PD/PI) and the type of search, the search results might vary a little.
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Transcript
8:11
1/13/2014
PI Status Screen (PD/PI Only)
The Status Search screen for Principal Investigators (PIs) is easier to read, utilizes responsive design (self-scaling for screen size), and organizes search results in “families” based on the Application ID number. This short video demonstrates the design and highlights the capabilities of the search results.
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Transcript
5:00
7/8/2024
Detailed Status Information (SO & PD/PI)
Video 5 of this series looks at the Detailed Status Information screen. The Detailed Status Information screen is the culmination of the latest information about your grant application, including critiques, scores, NIH contact information, award information, and more.
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Transcript
5:41
2/04/2014
Accessing the Summary Statement (PD/PI Only)
Video 6 of the Status series looks at the steps a Principal Investigator (PI) takes to access the Summary Statement. Additionally, the video summarizes, at a high level, the review process for grant applications. It is this review process that generates an evaluative document called the Summary Statement.
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Transcript
2:35
3/07/2014
Accessing the Notice of Award (SO & PD/PI)
Video 7 of the Status series examines how to access the Notice of Award (NoA) document when a grant application has received funding. The NoA spells out all the details of the award, including amount of funding, and all the terms and conditions of the award.
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Transcript
2:52
8/27/2014
Accessing Just In Time (SO & PD/PI)
Video 8 of the Status Series looks at how to access and submit Just in Time (JIT) information. Frequently after an application has gone through the peer review process and before a funding decision is made, the assigned Institute or Center (IC) will request additional information such as IACUC, IRB, and/or Human Subject Assurances. Just in Time is the process of providing that information to NIH.
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Transcript
4:03
8/27/2014
No Cost Extension (SO Only)
Video 9 of the Status series focuses on how a Signing Official can access and submit a No Cost Extension request. NIH allows
recipients
to extend the final budget period of a grant by as much as 12 months, as long as they are not asking for additional NIH funds. This video shows how to access the link for a No Cost Extension and submit the request for an extension.
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Transcript
3:55
8/27/2014
Change of Institution (SO & PD/PI)
Video 10 of the Status series demonstrates how a Signing Official can access and submit a Relinquishing Statement (RS) as part of the Change of Institution process. The Change of Institution process allows the
recipient
institution to give up, or surrender, a grant to another institution, who will take over the approved research project. The Signing Official submits a Relinquishing Statement (RS) to Grants Management which initiates the Change of Institution request.
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Transcript
6:01
8/27/2014
xTRACT Features and Functions
Title/
Description
Video
Length
Date Posted
xTRACT Overview
The xTRACT module allows applicants,
recipients
and assistants to create research training tables for progress reports and institutional training grant applications. This short video provides a high-level overview of the functionality of xTRACT and the benefits it provides to you.
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Transcript
02:39
06/17/2025
xTRACT For RPPR
xTRACT is used by Signing Officials, Principal Investigators, and Assistants to create training tables for application submission as well as for Research Performance Progress Reports (RPPR). This video tutorial demonstrates how to use xTRACT to prepare a training table, known as a Research Training Dataset (RTD) for an RPPR.
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Transcript
09:14
06/30/2025
xTRACT For New Applications
This
video
tutorial
demonstrates the process of
Preparing
Research
Training
Dataset,
or
RTD,
for
New
Application
using xTRACT.
One of the goals of xTRACT is to provide applicants with a convenient means of creating training data tables for applications while also leveraging information that already exists in eRA
Commons.
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Transcript
14:14
07/29/2025
Two-Factor Authentication for eRA Systems
Title/
Description
Video
Length
Date Posted
2FA: Accessing eRA Modules via login.gov
This video tutorial will demonstrate how to create a login.gov account, associate it to your existing eRA Commons account, and login to an eRA module using the new login.gov account. eRA Commons will be used as an example.
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Transcript
7:28
6/24/2021
2FA: What to Do If You Already Have a login.gov Account
This video tutorial will demonstrate what to do if you already have a login.gov account, and you want to use it to authenticate to an eRA module. eRA Commons will be used as an example.
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Transcript
4:20
6/24/2021
2FA: What To Do When You Want to Switch To A Different login.gov Account
This video tutorial will demonstrate what to do if you switch your login.gov account that you use to authenticate to an eRA module. eRA Commons will be used as an example.
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Transcript
4:33
6/24/2021
For Reviewers: Navigating Internet Assisted Review (IAR)
Title/
Description
Video
Length
Date Posted
An Overview of Internet Assisted Review (IAR)
This tutorial is a brief overview of the Internet Assisted Review module, known as IAR. The Internet Assisted Review system, IAR, provides reviewers with the means to electronically view grant applications, submit critiques, and score the applications they are reviewing, as well as perform other review related activities.
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Transcript
3:18
04/19/2024
IAR Online Critiques: An Overview
The Online Critique screen provides reviewers the capability for entering their critique as well as scores online in IAR, instead of uploading a Word critique template. This video demonstrates how to access, complete, and submit an online critique.
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distribute for video:
Transcript
08:34
04/15/2025
For Reviewers: Downloading DRM-Protected Application Materials From IAR
(for DRM pilot users only)
This video tutorial focuses on how reviewers should download and manage application materials from IAR that are protected by the digital rights management (DRM) process.
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Transcript
07:37
01/30/2024
For Reviewers: You Received an IAR Invitation. Now What?
This tutorial will guide reviewers on how to get started on IAR upon receiving the scientific review invitation emails from SROs.
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Transcript
8:08
10/30/2023
Reimbursement of Expenses & Honoraria
Tutorial to walk reviewers through the process of entering information in the Secure Payee Registration System (SPRS) to get paid the honoraria and expenses for their review-related service.
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Transcript
2:53
07/18/2022
IAR’s Confidentiality Agreement & Employment Certification
This video is on IAR’s Confidentiality Agreement and Employment Certification requirements. This video demonstrates how you access and submit the Confidentiality Agreement as well as the Employment Certification form.
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Transcript
4:58
10/30/2024
Access & Maintain Your Personal Profile in eRA Commons
This tutorial will guide Reviewers on how to set up and maintain their own Personal Profile information in eRA Commons.
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Transcript
8:07
10/16/2019
Accessing Grant Applications
This tutorial will walk reviewers through the process of accessing grant applications in IAR for a given review meeting.
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Transcript
3:19
01/15/2020
Accessing Meeting Materials
This tutorial will walk reviewers through the process of accessing meeting materials in IAR for a given review meeting.
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Transcript
5:12
01/15/2020
Submitting
Critiques
and Preliminary
Scores in IAR (Word Templates)
This video tutorial reviews the process
of
submitting
critiques
and
preliminary
scores
in IAR for word-based critique templates, during the Submit, Read, and Edit phases. It demonstrates how to access, complete and submit a critique and preliminary score for an application you are reviewing.
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Transcript
07:17
05/12/2025
Submitting
Critiques
and Preliminary
Scores in IAR (OCT Templates)
This video tutorial reviews the process
of
submitting
critiques
and
preliminary
scores
in IAR for online critique templates, during the Submit, Read, and Edit phases. It demonstrates how to access, complete and submit a critique and preliminary score for an application you are reviewing.
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Transcript
10:46
07/29/2025
Submitting
Online
Critique
Scores for 5 Scored Criterion
This tutorial focuses on the submission of an online critique that is in response to a funding opportunity using the five criterion scores verses the simplified review framework of three factor scoring.
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Transcript
08:24
07/29/2025
Submitting Final Scores in IAR
This tutorial demonstrates how Reviewers submit
final
scores
in the Internet Assisted Review (IAR) module.
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Transcript
05:15
07/29/2025
For Reviewers: IAR Virtual Meeting Videos
Title/
Description
Video
Length
Date Posted
Introduction to Virtual Meetings in IAR
This tutorial provides reviewers with a high-level overview for participating in a virtual scientific review meeting in IAR, the Internet Assisted Review module, instead of a traditional face-to-face meeting.
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Transcript
7:25
04/18/2024
Entering Initial Comments on Applications for a Virtual Meeting
This tutorial will walk reviewers through the process of entering initial comments on an application being reviewed while participating in a virtual meeting in IAR.
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Transcript
01:34
02/05/2018
Rescuing an Application for Discussion in a Virtual Meeting
This tutorial will walk reviewers through the steps on how to rescue applications for discussion that are designated in the lower half of a Virtual Meeting in IAR, Internet Assisted Review.
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Transcript
02:08
02/05/2018
The Virtual Meeting Discussion Dashboard
This tutorial will walk through what happens during the Discussion phase on the Virtual Meeting Discussion Dashboard, the central hub of activity during a virtual meeting.
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Transcript
04:38
02/05/2018
Understanding the Left Navigation on the Virtual Meeting Discussion Dashboard
This tutorial will help you get familiar with the use of left navigation box on the Virtual Meeting Discussion Dashboard screen in IAR, the Internet Assisted Review module. The blue navigation box plays an important role during the online meeting discussion.
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Transcript
03:16
02/05/2018
Scoring Applications for a Virtual Meeting in IAR
This tutorial will guide you through the Scoring Process for a Virtual Meeting in IAR, the Internet Assisted Review module.
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Transcript
03:34
02/05/2018
Human Subjects System
Title/
Description
Video
Length
Date
Human Subjects System - Overview
NIH is launching a new electronic system to manage human subjects and clinical trials information. This Human Subjects System replaces the Inclusion Management System (IMS) and will be used by grant applicants, recipients and NIH staff. This short video provides an overview of its functions and features.
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Transcript
07:30
04/30/2018
Accessing Human Subjects System for SOs and PIs
Welcome to this video tutorial on How to Access the Human Subjects System in eRA Commons.
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Transcript
3:05
05/10/2018
How to Export Study Records
This Human Subjects System (HSS) tutorial reviews the steps to export study record data to facilitate the registration of the study at ClinicalTrials.gov. One of the requirements of award recipients when conducting clinical trials, is to register their study at ClinicalTrials.gov within 21 days of enrolling their first patient. To reduce this burden on award recipients, this feature permits users to export study record entries that correspond to fields in ClinicalTrials.gov as an XML file. The exported XML file can then be uploaded to ClinicalTrials.gov.
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Transcript
5:53
03/04/2019
NIH's RePORTER
Title/
Description
Video
Length
Date
NIH's Modernized MyRePORTER
This video demonstrates the features of the newly modernized MyRePORTER tool, part of NIH's RePORTER site. MyRePORTER permits you to save searches and set customized email notifications for when new projects are funded, or new publications are made that are linked to projects that are part of your search criteria.
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Transcript
5:55
03/05/2021
NIH's Matchmaker Tool
Are you an investigator looking for the right home for your grant? Matchmaker can help you find which NIH institutes and Centers have funded similar work, and where that work was reviewed. Matchmaker is an extension of the NIH RePORTER system that makes it easy to find similar projects already funded by the NIH. This video demonstrates the use and features of Matchmaker.
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Transcript
3:15
03/05/2021
Loan Repayment Program (LRP)
Title/
Description
Video
Length
Date Posted
Loan Repayment Program - Extramural Application Initiation
This video focuses on the steps an LRP applicant will take to initiate an extramural loan repayment application to NIH.
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Transcript
05:40
08/30/2022
Loan Repayment Program – Extramural Application Preparation
This video focuses on the steps an LRP applicant will take to prepare an extramural loan repayment application to NIH, making ready for submission.
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Transcript
05:22
08/30/2022
Loan Repayment Program – Extramural Application Submission
This video focuses on the steps an LRP applicant will take to submit an extramural loan repayment application to NIH.
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Transcript
05:00
08/30/2022
Loan Repayment Program - Submission of a Reference Letter
This video demonstrates how a referee or recommender submits a reference letter to NIH on behalf of an LRP applicant.
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Transcript
05:17
08/09/2021
Loan Repayment Program - How the Primary Mentor Submits a Reference Letter
This video demonstrates how the primary mentor submits a reference letter on behalf of an applicant of a Loan Repayment Program (LRP) award.
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Transcript
04:06
08/09/2021
Loan Repayment Program - How the Institutional Business Official Certifies an LRP Applicant
This video tutorial demonstrates how an Institutional Business Official (IBO) certifies an applicant of a Loan Repayment Program (LRP) award.
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Transcript
05:20
08/30/2022
Loan Repayment Program - How an Application Checks the Status of an Application Submission
This video tutorial demonstrates how a Loan Repayment Program (LRP) applicant checks on the status of their application submission through the Status Information screen in eRA Commons. It focuses on the steps an applicant will take to review the status and various components of their LRP application.
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Transcript
5:44
08/24/2021
Loan Repayment Program – IBO Salary Verification
This video tutorial for the Loan Repayment Program (LRP) focuses on the steps an Institutional Business Official (IBO) takes to confirm employment and verify the salary of an LRP applicant.
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Transcript
03:18
03/28/2023
xTrain
Title/
Description
Video
Length
Date
xTrain Overview
This video gives a high-level overview on how to use xTrain to manage trainee appointments and terminations associated with training, research, career development, and fellowship awards associated with institutional research training grants.
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Transcript
06:33
03/15/2023
xTrain: Appointments
This video tutorial on xTrain focuses on how a principal investigator initiates and submits the PHS 2271 Statement of Appointment Form for a trainee.
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Transcript
06:10
03/27/2023
xTrain: Terminations
This video tutorial on xTrain focuses on how a principal investigator initiates and submits the PHS 416-7 Termination Notice for a trainee.
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Transcript
07:59
04/19/2023
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