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Shops Work Order
All
Major/Minor/Concentration Declaration
Students
Print Shop Order
All
Room Reservation Request
All
IT Support Request
All
Exempt Leave Request
Staff
Calendar Request
All
Motor Pool Reservation Request
All
On-Campus Room Change Request
Students
Request for Change of Grade
Faculty
Federal Tax Form W-4
All
Virginia Tax Form VA-4
All
Add a Form
Request a Form
Academic Grants
Link to Department
FDC Final Report cover Sheet
Short URL:
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Incident Documentation
Short URL:
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Jordan Endowment Application Form
Short URL:
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Academic Services
Link to Department
Grant Notification Form
Short URL:
The form will be used by the Academic Grants and Foundation Relations Office to collect information about grant requests from Roanoke College's faculty and staff.
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Admissions
Link to Department
Accept Admissions Offer
Short URL:
This form is used to accept admissions offer
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Advancement
Link to Department
Alumni & Family Relations Event Submission
Short URL:
The purpose of this form is to gather event information around Alumni Weekend or Family Weekend programs. Please submit all the details of your event to Alumni & Family Relations staff. If there are any questions, please contact 540-375-2338 or rcalumnievents@roanoke.edu.
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Authorized Volunteer Confidentiality Agreement
Short URL:
Resource Development at Roanoke College is committed to the ethical collection and use of information in the pursuit of legitimate institutional goals. All individuals collecting and accessing this information are expected to respect our constituents and the fundamental right to privacy, and to follow basic principles regarding ethics and confidentiality.
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Prospect Research Request Form
Short URL:
For Advancement and College leadership to request research on Roanoke College alumni, parents, and friends. Requests support philanthropy and advance Roanoke College's mission.
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Roanoke College Alumni Affinity Chapters
Short URL:
Interest Form for Alumni Interest Chapters
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Scholarship Thank You
Short URL:
Scholarship Thank You
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Stock Donation
Short URL:
Use this form to notify Resource Development of your intent to make a gift of stock.
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Student Alumni Ambassadors Interest Form
Short URL:
The SAA is a student group on campus that is partnered with the Office Alumni and Family Relations. Students involved in this campus leadership group will strive to create and foster campus traditions and other engaging programs with alumni.
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Alumni, Parent & Church Rel.
Link to Department
Roanoke College Alumni & Friends Board of Directors Interest/Nomination
Short URL:
A new chapter of leadership is unfolding in the Roanoke College Alumni Association and we'd love for you to be a part of it. The Alumni & Friends Board of Directors will guide the College’s efforts to grow alumni engagement and philanthropic support, ensuring a flourishing future for our Maroon community.
We invite you to express your interest or nominate a fellow Maroon who embodies the values of Roanoke College and demonstrates a commitment to service, leadership, and philanthropy.
Your leadership today will inspire tomorrow’s Maroons. Step up, share your interest, or nominate someone whose passion and service stand out. For more information contact Greg Hanlon at hanlon@roanoke.edu.
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Roanoke College Alumni Awards Nomination
Short URL:
Nominate someone deserving of the Roanoke College Medal, Emerging Alumni Award, & Maroons by Choice
Each year, Roanoke College is proud to recognize alumni who exemplify excellence, service, leadership, and integrity. These awards celebrate individuals whose lives and achievements reflect the mission and values of the College. We invite you to nominate deserving alumni who are making a meaningful difference in their professions, communities, and in support of Roanoke College.
Please complete the form below to submit your nomination.
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Athletics
Link to Department
Rooney Request Form
Short URL:
This form may be used by anyone to request Rooney at your event.
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Business Affairs
Link to Department
RFP Endowment Management
Short URL:
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Business Office
Link to Department
Building Changes Request Form
Short URL:
Request to update a building.
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Cash Advance
Short URL:
The Cash Advance Request Form is a fillable PDF used to request funds in advance for business-related expenses at Roanoke College. It ensures proper approval, documentation, and reconciliation of cash advances, including submission of receipts and return of unused funds within 10 days.
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Cash Advance Expense Report
Short URL:
The Cash Advance Expense Report is used to document how a previously issued cash advance was spent. It captures employee details, the amount issued, amount spent, and any remaining cash to ensure proper reconciliation and accountability
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Credit Card Request
On:
na4.docusign.net
This form is for RC Faculty or Staff to request a individual or department VISA card.
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Expense Transfer Request
Short URL:
This form should be used for transferring expenses that have already been paid to a different account.
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General Advance - Expense Report
Short URL:
This form is used to report expenses for a previously issued General Advance.
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General Advance Request
Short URL:
This form is used for receiving an advance for non-travel related items. (i.e. having cash on hand for an event.)
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General Ledger and Procurement Request Form
Short URL:
This form is to be used to request access to departmental budget accounts and as well requests access to the payment portal in self-service
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IRS W-9 Form
On:
www.irs.gov
This form is required of any new vendor providing a service or when requesting payment of a honorarium. An updated W-9 form should be submitted for a vendor with any change in tax information/address. A W-9 form ensures the collection of accurate/updated information that is signed/verified by the vendor. Also, as yearly audit regulations become more extensive having this information will be pertinent to keep us in compliance with all accounting and IRS regulations. For further information please see our Roanoke College -
W-9 Form and 1099 Tax Reporting Guidelines
(this document is also accessible in the Policies section of the Accounts Payable and Purchasing Page).
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Independent Vendor Payment Request
Short URL:
This form is to be used to request payment for individuals performing a service for which an invoice will not be provided.
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Missing Receipt Disclosure
Short URL:
Per policy it is the Roanoke College VISA Cardholder's responsibility to obtain itemized transaction receipts from the vendor each time the credit card is used. Cardholders must attempt to get the receipt from the vendor. If the receipt is not available, the cardholder must attach a completed Missing Receipt Disclosure for each receipt missing.
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Payment Request
On:
selfservice.roanoke.edu
Payment request link, authorized access only. If you are in a position that has access to a departmental budget, you should have access to the payment request system. If you do not have access to a departmental budget then you will not be able to request a payment and must submit the request to the Administrative Assistant who would normally process payment requests for the department that the budget you want to charge belongs to.
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Purchase Order Requisition
Short URL:
This requisition should be submitted for goods where the total purchase is $5,000 or more. Requisitions must be submitted and approved before the goods are ordered. Please allow two business days after receipt in our office for the requisition to be processed and approved. For full details please refer to the Roanoke College Purchasing policy.
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Timesheet (Student)-CWS (702002)
On:
www.roanoke.edu
Use this timesheet for student employees that will be paid from the "702002" Federal College Work Study Program.
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Timesheet (Student)-Regular (702001)
On:
www.roanoke.edu
Use this timesheet for student employees that will be paid from "702001".
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Travel - Expense Report
On:
www.roanoke.edu
This form is used for the following purposes:
- Request reimbursement for travel expenses incurred.
- Report expenses for a previously issued Travel Advance.
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Travel Advance Request
Short URL:
This form is used for requesting money to take with you to cover business related costs while on your trip. If you have already incurred expenses for your trip please fill out a Check Request to be reimbursed.
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Travel Authorization Form
On:
na4.docusign.net
This form must be completed for all staff travel/trips for conferences and professional development prior to commitment of College funds (travel for recruitment and fund raising do not need prior approval by your Vice President). Allow at least two weeks for processing, prior to need for commitment of funds. This form is in addition to the Travel Advance Request and/or Travel Expense Report.
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Campus Recreation
Link to Department
Campus Rec CPR Training
Short URL:
Please complete this form to express interest in attending a First Aid, CPR and AED training class. You will then gain access to the online module as well as receive more information on how to submit the $65 registration payment and schedule the in-person skills session.
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Campus Rec Participation Liability Form
Short URL:
Form that participants sign to use the fitness center, participate in intramural sports, club sports, and outdoor adventures.
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Campus Recreation Facility Request
Short URL:
This form is for Campus Recreation programs to request facilities for events.
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Campus Recreation Hotel Request
Short URL:
This form is for Campus Recreation programs to request a hotel for events off-campus that require an overnight stay.
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Campus Recreation Incident Report
Short URL:
This form is for Campus Recreation programs to report injuries and other incidents that may occur.
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Campus Recreation Marketing Request
Short URL:
This form is for Campus Recreation programs to request marketing efforts to advertise for upcoming events.
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Campus Recreation Van Request
Short URL:
This form is for Campus Recreation programs to request a van from the college's motor pool for official events off-campus.
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Club Sports Results
Short URL:
Report your sport competition results for social media posting.
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Club Sports Roster Update
Short URL:
This form is for Club Sports to update their roster. It is due
at the beginning of each semester
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Equipment Maintenance Request
Short URL:
This form is for Fitness Center employees to notify professional staff of fitness equipment in need of maintenance.
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Outdoor Adventures Group Facilitation Request
Short URL:
Outdoor Adventures is able to tailor an outdoor trip or teambuilding experience (or both!) that meets the needs and goals of your organization, club, or department. Based on experiential learning principles, we allow participants to engage with one another in unique settings to solve problems, build communication, and a variety of other objectives. Through action and reflection, we develop a space that allows participants to give meaning to their experiences. We believe that through this process, participants can better understand themselves, each other, and their world. These new understandings and appreciations can then be transferred by the participant back to their personal, professional, and academic lives.
Submitting this form does not ensure that we will be able to accommodate your request. Please submit the form at least three weeks before the desired start date. We will contact you within three business days to begin planning the details of your program.
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Outdoor Adventures Participant Agreement
Short URL:
Participant Agreement for Outdoor Adventures
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Outdoor Adventures Trip Agreement
Short URL:
Roanoke College Outdoor Adventures Trip Agreement
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Personal Training Inquiry
Short URL:
This form is used to fill out if interested in signing up for personal training sessions. Please answer the following questions, so that we can find you a personal trainer that fits with your goals and availability.
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Campus Safety
Link to Department
Bicycle Registration
Short URL:
Basic information needed by Campus Safety for students, faculty or staff wishing to register their bicycle.
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Faculty and Staff Vehicle Registration
On:
forms.roanoke.edu
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Faculty/Staff Vehicle Registration
Short URL:
Faculty/Staff Vehicle Registration
#parking
#decal
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Key Request
Short URL:
For the request of keys through Campus Safety by Faculty and Staff. Faculty and Staff can request keys for students via this form as well.
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Lost & Found
On:
roanoke.edu
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Motor Pool Cancellation Form
On:
saweb.roanoke.edu
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Motor Pool Reservation Form
On:
saweb.roanoke.edu
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Safety Witness
On:
roanoke.edu
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Silent Witness
Short URL:
Silent Witness
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Career Services
Link to Department
Campus Job Posting Request
Short URL:
Complete this form to post a NEW on-campus job opportunity available to students. Allow 3-5 business days for all requests.
Remember that all job postings must be active and available to students for 5 business days and that all students must submit a resume to fulfill on campus employment requirements.
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Campus Job Renew Posting Request
Short URL:
Complete this form to RENEW a job posting that was previously available to students with minimal edits to posting. Allow 3-5 business days for all requests.
Remember that all Job Postings must be active and available to students for 5 business days and that all students must sumbit a resume to fulfill on campus employment requirements.
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Handshake for Students
On:
www.roanoke.edu
secure online job and internship posting site for students
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Kaplan Test Prep Course - Application
Short URL:
PLACE at Roanoke College in partnership with Academic Departments offers partial funding to qualifying students to help defray testing costs for a variety of graduate school test prep courses. Students select an on-line Kaplan Test Preparation course that best suits their individual schedule. Students apply through PLACE and each applicant must be approved through the academic department in which the test coincides. Roanoke College covers half of the cost of the test preparation course while the remaining balance will be applied to selected individual student accounts for processing and payment. If you are not selected to receive the grant, you may still enroll in the course at the discounted rate (you would cover 100% of the cost).
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Maroon Mentor Network
Short URL:
Use this form to sign-up to help the Roanoke College community with career assistance. Register now for either the alumni network or the family network.
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Maroon Mentor Student Sign Up
Short URL:
Form used by students to sign up for the Maroon Mentor Program.
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Maroons on the Move
Short URL:
The PLACE invites current students to share noteworthy experiences, including internships, summer positions, mentoring opportunities, post graduate offers, etc. that you have participated in as an undergraduate student that influenced your purpose and professional goals.
By submitting this form, you are giving the college permission to utilize this information for marketing purposes.
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PLACE - Presentation Request
Short URL:
To request a presentation for your class, student organization or other event, please complete and submit the form below.
If you need confirmation before three (3) business days, please complete this form and call PLACE at (540) 375-2303.
Successful submission of this form is not a presentation confirmation.
A confirmation email from a staff member will follow.
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PLACE Tip Tuesday
Short URL:
Do you have a tip for current RC students that relates to professionalism or the first phase after graduation? It can be profound or simple. PLACE social media team will choose which tips to use for our Tip Tuesday series.
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Rising Junior PLACE Survey
Short URL:
PLACE would like to know what experiences you are having to help you move towards your post-graduation plans.
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Rising Senior PLACE Survey
Short URL:
PLACE would like to know how we can help as graduation is approaching. While we know things may change in the next several months, we'd like to know your plans at this point in time.
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Rising Sophomore PLACE Survey
Short URL:
PLACE would like to know what experiences you are having to help you move towards your post-graduation plans.
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Roanoke College Summer Experiences
Short URL:
Short form to gain information about the experiential learning opportunities of Roanoke College students.
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Rover Project Submission
Short URL:
Rover project submission
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Rovers Request Form
Short URL:
Request student rovers.
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Summer Internship Scholarship Application
Short URL:
Summer Internship Scholarship Application
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Center for Learning & Teaching
Link to Department
AES Student Test Request
On:
cltweb.roanoke.edu
Request accommodations for taking a test via the CLT
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Accessible Education Registration
On:
cltweb.roanoke.edu
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Faculty Test Submission Form
On:
webforms.roanoke.edu
Provide CLT with a copy of a test that a student has requested accommodations for.
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Community Programs
Link to Department
Lecture Check-In
Short URL:
Lecture Check-In
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Summer Camp and Conference Reservation Request
Short URL:
This is the reservation form that groups will use to send us information about booking their conferences, summer camps and retreats on our campus.
#summer
#camps
#conferences
#form
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Dean of Students Office
Link to Department
LGBTQ+ Mentee Application (for Students)
Short URL:
LGBTQ+ Mentee Application
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LGBTQ+ Mentor Application (for Faculty/Staff)
Short URL:
LGBTQ Mentor Application
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RC Cares Submission Form
On:
publicdocs.maxient.com
Information that you have about students who may be in distress, in need of medical attention, or who may pose a threat to self or others, should be reported to a member of the Care Team using this form. This centralized team will investigate the concerns you share and provide timely and appropriate intervention.
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Request for Withdrawal for Health Reasons
On:
cm.maxient.com
For use when a student wishes to request a withdrawal for health reasons (medical withdrawal).
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SGA Online Suggestion Form
Short URL:
Members of the Student Body can submit any questions, comments, or concerns about Roanoke College that they want addressed by Student Government.
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Student Emergency Fund Application
On:
cm.maxient.com
The Student Emergency Fund will cover immediate urgent expenses that a student may incur due to an unexpected emergency. Only currently enrolled students qualify to receive this one-time award per semester.
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Dining Services
Link to Department
Catering Request
On:
www.roanoke.edu
Use this form to request catering.
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Plate-Up Challenge
Short URL:
Dining will host a competition for students where they will submit a picture of their plate to see who can plate the best meal. They will upload a picture through this form.
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Health and Human Performance
Link to Department
Bast 109 Reservation
Short URL:
Bast 109 is designed to accommodate a variety of group physical activity or exercise sessions and will be limited to such activities with a qualified Instructor. Completion of this form does not guarantee a reservation. Your request will be reviewed by the HHP Department Faculty Representative, and if approved, an email confirmation will be sent. Please allow 5 business days for the approval process. A $10 Room Use Fee will be assessed per session for room and equipment maintenance. Do you need a certified Group Exercise Instructor? Yes /no. If yes, there is an additional charge of $10-$13 for student instructor and $30 for faculty instructor
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Human Resources
Link to Department
Attendance Policy Violation Notice
Short URL:
Attendance Policy Violation Notice
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Confidentiality Statement (Faculty and Staff)
Short URL:
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Confidentiality Statement (Students)
Short URL:
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Corrective Action Form
Short URL:
Corrective Action Form
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Employee Accident Report Form
Short URL:
To be completed when a work-related accident or injury has occurred. please complete forms within 24 hours of accident or injury and return to College Human Resources.
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Faculty New Hire Employment Paperwork
On:
na4.docusign.net
Complete these forms on or before your first day of employment at Roanoke College. Please contact Human Resources if you have any questions.
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Federal Tax Form W-4
On:
na4.docusign.net
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Flexible Work Request & Agreement For Staff
On:
na4.docusign.net
The Flexible Work Request & Agreement is required for any staff employee requesting to engage in partial remote work, involving a combination of remote and on-campus workdays, consistent with the Roanoke College Flexible Work Policy.
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Graduate Studies Tuition Support Application
On:
na4.docusign.net
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Job Posting Request Form
Short URL:
Use this from to begin the posting process for an open staff position on JobScore. Once complete, please email to HR.
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Leave Submission Form
On:
hrweb.roanoke.edu
For exempt employees only. Submitted via Employee Self-Service.
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New Employee Technology Request
On:
forms.roanoke.edu
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New Hire Personnel Action Form
On:
na4.docusign.net
Please complete this form when hiring a new employee. Once completed, if applicable, please route to your divisional leader for signature. Human Resources will automatically receive a copy of the completed forms.
For other personnel/employment changes (pay change, terminations, etc.) please use the
Personnel Action Change Form
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New Volunteer & Intern Paperwork
On:
na4.docusign.net
Complete this form to onboard a new unpaid volunteer or intern. Once completed, Human Resources will automatically receive a copy of the completed forms.
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Personnel Action Change Form
On:
na4.docusign.net
Please complete this form when completing personnel/employment changes. Once completed, if applicable, please route to your divisional leader for signature. Human Resources will automatically receive a copy of the completed forms.
For new hires please use the
New Hire Personnel Action Form
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Personnel Action Salary Change Form
On:
na4.docusign.net
Please complete this form when completing personnel/employment salary changes. Once completed, please route to your divisional leader and other for signature. Human Resources will automatically receive a copy of the completed forms. For new hires please use the New Hire Personnel Action Form.
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RC Name
On:
directory.roanoke.edu
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Salary Reduction Agreement Form For Retirement
On:
na4.docusign.net
Used to make changes to the Roanoke College 403(b) Retirement Plan Account (SRA). Once completed, Human Resources will automatically receive a copy of the completed form.
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Staff New Hire Employment Paperwork
On:
na4.docusign.net
Complete these forms on or before your first day of employment at Roanoke College. Please contact Human Resources if you have any questions.
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Staff Professional Development Request
Short URL:
Please complete this form and submit to your supervisor. You may be asked attach supporting documentation to support your request. Staff development funds are limited and are not guaranteed. If approved, a
Travel Authorization Form
should be completed by your divisional leader. Please allow sufficient time for processing.
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Stipend Payment Request (Monthly Employees)
On:
na4.docusign.net
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Student Employment Change Form
On:
na4.docusign.net
Please complete this form when completing student employment changes. For large patch changes, please contact HR directly.
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Student Employment Paperwork
On:
na4.docusign.net
To be completed by the student via DocuSign.
MUST
be completed and returned to Human Resource
BEFORE
the student employee can begin work. For
Federal Form I-9
employees must present
ORIGINAL
documents.
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Student Job Placement Form
On:
hrweb.roanoke.edu
Submit student hires.
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Tuition Exchange Request
Short URL:
This form is for employees to request Tuition Exchange benefits for their dependent child.
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Tuition Remission Request
Short URL:
This form is to request undergraduate Tuition Remission waiver for employee, spouse, and eligible dependent children.
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Virginia Tax Form VA-4
On:
na4.docusign.net
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Information Technology
Link to Department
Adobe Express Access Request
Short URL:
Use this form to request access to Adobe Express
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Business Card Order Form
Short URL:
This form is used to order business cards from the print shop.
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Computer & Accessory Purchases (CAP)
Short URL:
The Computer & Accessory Purchases (CAP) form is used to request the purchase of computers, computer accessories, software licenses, or other technology on your behalf.
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Event Technical Support and Equipment Request
Short URL:
Use this form to request technical support and equipment for your classroom or academic needs. Please note that we need at least two weeks advance notice for your request to be honored. Submitting this form does not guarantee equipment availability.
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Faculty / Staff Run, Walk or Bike Entry Form
Short URL:
FS Fun Walk Form
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IT Project Submission Form
Short URL:
IT Project Submission Form
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ITSA Employment Application
Short URL:
ITSA Employment Application
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Ingeniux, Novisign or WordPress Training
On:
outlook.office.com
Sign up for 1 hour training of Ingeniux, Novisign or WordPress.
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Lab Reservation
On:
saweb.roanoke.edu
Lab Reservation please submit 5 days in advance.
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Microsoft Teams Training
On:
outlook.office.com
Learn to use Microsoft Teams. Book a 1-hour training block.
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My Software Renewals
On:
itweb.roanoke.edu
Software the Renews Anually
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Name Tag Order Request
Short URL:
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New Account Request
Short URL:
Hiring a new employee? Request permissions and technology needs here.
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Office Move Request
On:
itweb.roanoke.edu
Request a move of offices.
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Request for Assistance with Connecting a Device to MaroonTVGaming Network
Short URL:
Please complete all required fields to submit your request for assistance with connecting your device to the MaroonTVGaming Network. Please contact the Helpdesk at 540-375-2225 or helpdesk@roanoke.edu for additional assistance.
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Software Installation Request
Short URL:
Form for end-users to request software installation that requires admin access.
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TimeTrax
On:
timetrax.roanoke.edu
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Inst Research, Effectiveness, Planning
Link to Department
Institutional Research, Effectiveness, and Planning Data Request Form
Short URL:
Use this to make data requests to the Office of Institutional Research, Effectiveness, and Planning (IREP)
#Data
#IREP
#Institutional Research
#Academic Affairs
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Library Services
Link to Department
Course Reserves Forms
On:
libguides.roanoke.edu
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Faculty Carrel Request
On:
libguides.roanoke.edu
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RC Staff Shout-out
Short URL:
Welcome to the Roanoke College Staff Shout-out! Please use this form to acknowledge individual Roanoke College staff members for their noteworthy accomplishments or service. All nominations will be read and acted upon in a timely manner.
Thank you
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Reference Appointment Request
On:
libguides.roanoke.edu
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Roanoke College Staff Council Queries
Short URL:
Welcome to the Roanoke College Staff Council interactive query form.As part of its mission, the RC Staff Council greatly values your input. Please use this form to suggest changes and/or improvements that will contribute to an improved employment experience here at the college. Please do not use this form to air grievances or for questions about compensation. Please see the Staff Handbook for guidance in those matters
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Staff Council Member Nomination
Short URL:
Use this form to nominate staff members as candidates for Staff Council membership.
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Multicultural Affairs
Link to Department
Kenneth R. Garren Excellence in Diversity Awards Championing Diversity, Promoting Inclusion
Short URL:
Nomination Form.
The Office of Multicultural Affairs annually awards individuals, organizations and offices for their outstanding work and efforts in promoting diversity, inclusion, and equity. This individual, organization, and/or department also exemplifies leadership qualities needed to live, learn and work in an inclusive community. The Garren Excellence in Diversity Awards categories:
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Office of Marketing & Comm.
Link to Department
Calendar - Add your event to web calendar
Short URL:
Use this form to add your event to the college web calendar.
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Daily Email Announcement Request Form
On:
today.roanoke.edu
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Event Planning (Faculty & Staff)
On:
www.roanoke.edu
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Graphic Design Request
Short URL:
Graphic Design Request
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Marketing & Communications Student Self Evaluation
Short URL:
The student evaluation form for student PR workers
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May Term Photographer/Videographer Application
Short URL:
May Term Photographer/Videographer Application
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Photographer/Videographer Application
Short URL:
Photographer/Videographer Application
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Photography Request
Short URL:
Photography Request
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Sign up to be in Roanoke photos and videos
Short URL:
Do you want to be in the college's photos and videos for social media, the website and other promotional materials? Sign up here and we'll be in touch...
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Update faculty/staff web profile
On:
roanoke.edu
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Web/Social Student Assistant Application
Short URL:
Web/Social Student Assistant Application
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Website Content Request Form
On:
prweb.roanoke.edu
Use this form to request new websites and updates to existing pages.
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Office of the Dean of College
Link to Department
Academic Integrity Council Confidentiality Agreement
Short URL:
Members of the Academic Integrity Council, both new and returning, should complete this confidentiality agreement each academic year.
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Add Content to Academic Screens
Short URL:
This form (a draft) is to collect centralized requests for content to display on digital screens across campus. Currently this is set to only accept requests from faculty and staff; for student organizations, it might be worthwhile to allow students to request.
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Annual CV Update for Faculty
Short URL:
This form is used by full-time faculty members at Roanoke College at the end of each academic year to provide an updated copy of their CV for the Office of Academic Affairs (or to indicate that no changes were made since the previous year).
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Copenhaver Scholar-in-Residence Proposal Form
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The Eldridge and Margaret Greever Copenhaver Scholars-in-Residence Program provides funding for visiting scholars on a rolling basis each academic year. If your program wishes to host a scholar-in-residence, please complete this form. You may propose residencies of a week up to an academic year in duration. Proposals should focus on strengthening the educational experience of our students and enhancing the College’s intellectual environment. Seminars, classes, dialogues, performances, exhibits, and talks are the usual kinds of activities that might be planned, but residencies are not necessarily limited to these. Residencies should have a broad impact and so should be planned well ahead of time.
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Dean's Conference Room Request
On:
saapp.roanoke.edu
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Dean's Exemplary Award Nomination Form
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This form is used each spring to nominate faculty members for each of the Dean's Exemplary Awards (Teaching, Professional Life, and Service).
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Dean's Student Travel Fund
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This form is for students to request money from the Dean's Travel Fund for presenting or attending conferences. Students may request up to $500 when presenting at a conference and $75 when attending a conference but not presenting.
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Faculty Professional Advancement (FPA) Application
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FPA Form
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Faculty Request for a Work-Study Research Assistant
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Faculty can request 1-2 Work Study Research Assistant students paid by the Office of Undergraduate Research.
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IL Travel Course Application 2026
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Application for Intensive Learning 2026 Travel Courses, due by 11:59 PM on Tuesday, September 30, 2025.
This is step one in the IL Travel Course process.
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IL/May Term Independent Study/Research
On:
www.roanoke.edu
Application for permission to use an independent study or research project to satisfy the IL requirement.
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IL/May Term Internship
On:
www.roanoke.edu
Application for permission to use an internship to satisfy the IL requirement.
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May Travel Course Application
On:
www.roanoke.edu
Application for May Travel Courses
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Professional Productivity Form
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Professional Productivity Fund (PPF) supports tenure track faculty only. This fund provides up to $600 to attend national or international conferences at which you present, or for expenses related to publications.
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Professional Productivity Fund application
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Request a Tutorial Section
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This form is used by department chairs to request a tutorial section of a regular course for a student. The department chair of the faculty member teaching the course needs to submit this form.
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Request to Recruit, Reauthorize, Convert, or Close a Faculty Line
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This form is to be used by School Deans and Assistant Deans to submit requests to the Academic Affairs Office to (a) reauthorize an existing faculty line (typically due to a retirement/vacancy or a term contract faculty line (Visiting or Lecturer) whose contract ends after the upcoming academic year; (b) converting an existing line to a new rank; (c) requesting a new faculty line of any rank; or (d) indicating that you do not intend to continue a line expected to be vacant after this year.
#Office of the Dean of the College
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Study Away Alums
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This form will collect information from Study Away alums
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Study Away Application
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Study Away Application
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Temporary GEC and CC (General Education/Curriculum Committees) Proposal Submission Form
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This is a temporary form to submit proposals to GEC and CC so that Dave can test Coursedog workflows and forms in our live environment with live data.
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Office of the President
Link to Department
Mapping Our Community Partnerships- Imagine Roanoke
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As part of our work under Imagine Roanoke, Imperative 1, we are gathering information about Roanoke College’s external partnerships. Faculty and staff across the College engage with a wide range of community partners to advance student learning, research, service, leadership development, and institutional growth.
Please complete one form per partnership. Both formal and informal partnerships are welcome.
#Partnerships
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Roanoke College President Request
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Thank you so much for your interest in having Frank Shushok, Jr., President of Roanoke College, at your event! President Shushok is always honored to be asked to share in the important events of the College and the greater community.
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Olin Hall Administration
Link to Department
Olin Space Request
On:
saapp.roanoke.edu
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Plant Administration
Link to Department
Shops Work Order
On:
assetessentials.dudesolutions.com
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Public Affairs
Link to Department
RSVP for Batten School of Leadership and Public Policy Info Session
Short URL:
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Registrar's Office
Link to Department
Application for Readmission
On:
cm.maxient.com
Students who have left Roanoke College for any reason may apply for readmission to return. This includes alumni, those who transferred to another institution, those who were withdrawn by Roanoke College, and those who withdrew voluntarily. Students wishing to return following an academic suspension must reapply at least one month prior to the beginning of the term in which re-instatement is desired.
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Change to Course Schedule
On:
acaweb.roanoke.edu
Completion of this form is required for students who wish to initiate changes to their course schedule. For students who have attended Roanoke for more than one term, changes to course schedules may be performed through Self-Service up until the last day to add a M/W/F course, after which completion of this form is required. For students who are enrolled in their first term at Roanoke, this form is required for all scheduling changes irrespective of the date.
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Honors in Major Application
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Submit this form to the AVP for Academic Operations (Administration 103) PRIOR to starting an Honors in Major project.
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Honors in Major Final Grade Form
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At the completion of an Honors in Major project, this form is submitted to the Registrar's Office
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Order Replacement Diploma
On:
www.roanoke.edu
Order Replacement Diploma
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Order Transcript
On:
www.roanoke.edu
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Pass Fail Request Form
On:
acaweb.roanoke.edu
Pass Fail Request Form
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Program Declaration
On:
acaapp.roanoke.edu
Declare or drop any major, minor, or concentration.
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Request for Change of Grade
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Request for Change of Grade
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Request for Course Classroom Change
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This form is used by department chairs or department administrative assistants to request that a course be moved from it's currently assigned room to another. Submissions are sent to the Registrar's Office and Assistant Vice President for Academic Operations for approval.
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Request for Course Enrollment Through the Hollins University/Roanoke College Reciprocal Agreement
On:
acaweb.roanoke.edu
Any student who wishes to enroll in a course or courses under the Hollins University/Roanoke College Reciprocal Agreement must apply through the Registrar's Office at her/his home institution. Arrangements are made between the Registrar's Offices at the two institutions.
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Request for Permission to Take Course Work at Another Institution
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Request for Permission to Take Course Work at Another Institution
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Request for Program Exception
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This form us used to request an exception to a major, minor, program, or concentration.
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Request to Audit a Course
On:
acaweb.roanoke.edu
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Student Clearinghouse (Enrollment Version)
On:
acaweb.roanoke.edu
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Residence Life & Housing
Link to Department
Bunk/Loft Bed Request Form
On:
cm.maxient.com
The Wortmann complex (Blue Ridge, Shenandoah, and Tabor Halls) are the only buildings where lofts are authorized. The College has a limited number of lofting kits available. These kits are issued on a first requested, first installed basis. Only one loft kit may be used per bed. Lofting is not available in single rooms.
College provided bunk beds are authorized in all residence halls and Greek houses except for single rooms which only have one bed.
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May Term & Summer Housing Request
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Request form for summer housing
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Medical Professional Info - Residency Requirement Waiver for Medical Reasons
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Monterey House Guest Room Request
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Monterey House Guest Room Reservation Request
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Request for Commuter Student Status
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A student can request to be a commuter student if they meet one of the following criteria:
have lived in the Roanoke Valley (within 30 miles of campus) for at least 6 months preceeding the date of first enrollment and continue to reside with their parent/legal guardian
are married
are at least 23 years old (before December of the year they desire to live off campus)
are a military veteran
are or will be enrolled part-time during the term seeking off campus housing.
are a 5th year senior
Deadline to apply for commuter status is June 15th for the upcoming academic year for returning students. All students must re-apply each academic year.
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Request for Waiver of Residency Requirement for Medical Reasons
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Request for Waiver of Residency Requirement for Medical Reasons
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Request to Stay on Campus During Break Periods
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Request to Stay on Campus During Break Periods
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Residency Requirement Waiver for Financial Hardship
On:
cm.maxient.com
Appeals will be looked at on a rolling basis to be considered for Fall 2024. Late appeals and incomplete appeals will not be considered. Students may appeal their residency requirement two times during the academic year (once in the fall and once in the spring) for financial and/or medical reasons only. The submission of this form to Roanoke College does not guarantee off-campus release. Students are required to participate in housing selection unless approval is granted. All students must re-apply each academic year, and prior approval does not guarantee continued release.
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Residency Requirement Waiver for Medical Reasons
On:
cm.maxient.com
The deadline for appeals to be submitted for Fall 2024 is February 8, 2024. Late appeals and incomplete appeals will not be considered. Students may appeal their residency requirement two times during the academic year (once in the fall and once in the spring) for financial and/or medical reasons only. The decision is final and cannot be appealed.The submission of this form to Roanoke College does not guarantee off-campus release. Students are required to participate in housing selection unless approval is granted. All students must re-apply each academic year, and prior approval does not guarantee continued release.
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Respiratory Illness Relocation Survey
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Respiratory Illness Relocation Survey
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Room Change Request (RCR)
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On-Campus Room Change Request
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School of SBEA
Link to Department
Internship application for the School of Business, Economics, and Analytics
Short URL:
Internship application for the School of Business, Economics, and Analytics
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School of Business, Economics, and Analytics Honors in Major form
Short URL:
Form for Honors in Major application for any major in the School of Business, Economics, and Analytics
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School of Business, Economics, and Analytics Independent Study Application
Short URL:
Independent Study Application for any program in the School of Business, Economics, and Analytics
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School of SEGS
Link to Department
Bill Hill Scholarship
Short URL:
The Hill Scholarship supports student work that will be presented in a formal setting, to an expert audience. The moneys can be used for either
1. Defraying the costs of attending a conference or workshop where the student will present on a panel, participate in a round table, or exhibit in a poster session;
2. Supporting the research effort leading to a conference-ready paper.
The Hill Scholarship is given to Public Affairs students, including majors, minors, and concentrators.
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Independent Study Application
Short URL:
Independent study application for any program in the School of Education, Government, and Society.
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Internship Application
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Internship application for any program in the School of Education, Government, and Society. Must be accompanied by two Learning Agreement - one for the Student and one for the Site Supervisor.
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Learning Agreement - Student Form
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Learning Agreement for Internships - student's form - for any program in the School of Education, Government, and Society. Must be accompanied by Internship Application and Learning Agreement for the Site Supervisor.
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Learning Agreement for Internships - Site Supervisor's Form
Short URL:
Learning Agreement for Internships - Site Supervisor's form - for any program in the School of Education, Government, and Society. Must be accompanied by Internship Application and Learning Agreement form for the student.
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School of SHSS
Link to Department
HSS Honors in Major
Short URL:
Application for Honors in Major for the School of Health, Science, and Sustainability
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Stu Hlth & Counseling Svcs
Link to Department
Health Record Documentation Instructions- Information for students and parents 2017
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Medical Consent Form for Minors
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Student Accounts
Link to Department
Maroon Card Financial Aid Transfer
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If you anticipate a credit balance on your account after all of your finanical aid has been applied, you are eligible to request a transfer of funds to your Maroon Card via this form.
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Student Account Refund Request Form
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Requesting a refund of credit on student account.
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Transfer to Maroon Card from Credit on Student Account
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Excess credit funds on your student account may be transferred to the Maroon Card with permission from you and/or your parent instead of, or in addition to, receiving a Roanoke College issued refund check.
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Student Activities
Link to Department
Room Reservation Request Form
On:
saweb.roanoke.edu
Reserve a room on campus.
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SGA Club Budget Request Form
Short URL:
SGA Budget Request Form for Clubs
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Stage Tech/Event Staff Request
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If you are a student organization putting on an activity or event open to all students and requesting the assistance of Stage Tech and/or Event Staff you must fill out this form. If your event is not in the Colket Center, or a Student Activity for all students, and you need tables, chairs, a podium, or stage, please visit Forms on Inside Roanoke and request a Shops Work Order. Please submit this form at least two weeks prior to your event and they will assist you, if available. The event planner or other designated members of the requesting organization are responsible for the event and must be present throughout the event, to help set-up and clean up immediately following the event.
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Student Conduct Code Violation
On:
publicdocs.maxient.com
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Student Event Request for Funding Form
Short URL:
To request funds through SGA and Student Activities for an upcoming event.
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Student Organization Credit Card Request
On:
saweb.roanoke.edu
Borrow a card for purchasing items for your campus organization
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Student Success
Link to Department
BonD RSVP -- Building on Diversity Mentor & Pre-Orientation Program
Short URL:
About the program
Building on Diversity is a new student transition program that assists incoming students with their transition to college. The program is open to
any newly enrolled students
who want to learn and explore
diversity
inclusion
and
multiculturalism
. The incoming students are paired with a mentor that will guide their mentee through the transition process and navigate them to a successful college life experience.
Participants of the BonD mentoring program will:
have access to a community of support and resources during key stages of their academic career
receive support that aids in their personal and leadership development
develop a greater sense of belonging to Roanoke College by engaging in the BonD community
be exposed to diverse perspectives and experiences that affirms their cultural identity
The program will take place August 17, 2025 - August 23, 2025 prior to the beginning of fall semester.
Must Register by July 31, 2025
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F1 Student Registration Form
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Form used for F1 students to register each semester
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