Purchasing Services - University Services

Purchasing Services - University Services
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Supply Chain Management is here to provide assistance to WashU departments with procurement and purchasing needs that fulfill the university’s teaching, research and patient care missions. Get started on your purchasing journey with the following services and tools.
NEW Contract Management Intake Tool
Supply Chain Management has launched a Contract Management tool to process contract requests and provide status updates during contract reviews.
Go to the Dashboard →
Supplier Selection Justification (SSJ)
The SSJ form is
required
for purchases of $10,000 or more when using sponsored funds, or for any non-preferred purchases exceeding $25,000.
Fill Out the Form
Sales Tax Exemptions
Federal Tax ID #:
43-065-3611
Missouri ID #:
12623890
DUNS #:
06-855-2207
More on WashU’s Sales Tax Exemption
More on Tax Topics
Explore Preferred Suppliers
Browse our Business Directories
Learn about Importing & Exporting
Learn about WashU Marketplace
Learn about HIPAA & BAAs
Frequently Asked Questions
HIPAA & Business Associate Agreements
ANNOUNCEMENT:
Business Associate Agreements (BAA) are no longer managed by the HIPAA Privacy Office. BAA review is now handled by Supply Chain Management.
A BAA is a legal agreement between WashU and a vendor that helps protect the university if sensitive information is accessed, shared, or misused.
WashU requires a Business Associate Agreement (BAA) whenever protected health information(PHI) is shared with a vendor to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA). PHI includes specific personal and health-related information, such as the items listed here as
HIPAA Identifiers
Check for an Existing BAA
Review the
HIPAA Business Associate Suppliers list
in the
WashU Contract Management Tool
Executed BAAs generally apply University-wide
Multiple BAAs with the same vendor are typically not required
Exceptions will be noted on the list
Have questions about whether a BAA is required? Email
supplychain@wustl.edu
for guidance.
Submit a Contract Intake Form (If No BAA Exists)
If a BAA is not already in place, complete the
Supply Chain Contract Intake Form
Your submission will be assigned to a Contract Manageron the Supply Chain Management Team. Requestors can track the progress of their BAA request using the
Contract Management Tool.
Getting a “Validate BAA” Message
When processing a purchase order or SIR, you may receive a “Validate BAA” message if a patient-related spend category is used and the vendor is not listed as having a BAA on file. If you receive this message, confirm that no PHI is being shared. If PHI will be shared, you must work with the vendor to establish a BAA.
Supply Chain Management’s Role in BAAs
Coordinate with the requestor, vendor, and HIPAA Privacy Office
Draft and negotiate the BAA
Manage revisions and approvals
Obtain signatures from the vendor and an authorized University signatory
Once Executed:
A copy of the finalized BAA will be shared with the vendor and requester
The original agreement will be retained in the Supply Chain Management repository
Frequently Asked Questions
Look up our frequently asked questions in the University Services resource section.
Go to Frequently Asked Questions
Helpful Links
Financial Accounting Conversion Tool
Import Broker
WashU Financial Services