Research Information System (RIS) & Repository (Cronfa) - Repository & Research Information System - LibGuides at Swansea Univer

Research Information System (RIS) & Repository (Cronfa) - Repository & Research Information System - LibGuides at Swansea University
Repository & Research Information System: Research Information System (RIS) & Repository (Cronfa)
Mae'r dudalen hon hefyd ar gael yn
Gymraeg
Research Information System (RIS) & Repository (Cronfa)
About RIS and Cronfa
Login to the Research information System (RIS)
Using the Research Information System (RIS)
Repository Policy
ORCiD Identifier
The E-Theses Collection in Cronfa
Research Data Support Services
Swansea University Policy Links
Swansea University Repository, Cronfa
Cronfa Swansea University's Research Repository
Connecting You To Content
About RIS and Cronfa
Swansea University's Research Information System (
RIS
) is designed to be a single, central repository of published and ongoing research at the University. All research publications authored or co-authored by Swansea University staff and higher degree postgraduate students can be uploaded into RIS and this feeds the following services:
Cronfa
, is the University's repository. It contains journal articles, books, book chapters, research theses, conference and workshop papers, data, reports, working papers and more
The "Publications" section of Staff web pages
The research staff PDR process in ABW
The University's REF submissions
Central reporting and the annual list of research publications
Research Information System (RIS) User Guide
Frequently Asked Questions and User Guidance. v.1.3.6 (2023)
Login to the Research information System (RIS)
RIS LOGIN PORTAL
Use your staff or postgraduate login credentials
Technical Support - log a call via the Staff Intranet
Service Now
portal
RIS or Cronfa queries
If you require an accessible copy of an output in the repository please contact us. We do not have the resources to improve the digital accessibility of all records in the repository.
Research Information System (RIS)
Using the Research Information System (RIS)
Accessing RIS
Report a problem with RIS
How to deposit
Benefits of deposit
Copyright Transfer Agreements
Which manuscript version do I need to upload to RIS?
RIS can be accessed through the staff dashboard using your university login. This service is only available to Swansea University staff and postgraduate students. Go to 'My Apps' then select 'RIS'.
The Library Research Support Team (LRST) can help with general queries for outputs, embargo periods, copyright, reporting functions etc.
Technical problems can be logged using the
Service Now
portal from the My Apps area of the staff intranet.
All members of staff have access to RIS via the staff intranet. You can upload documents yourself provided that you either own the copyright or your publisher permits deposit.
It is your responsibility to make sure that content uploaded to Cronfa is not infringing copyright. The system allows documents to be embargoed if required. Please note that the
Swansea University Research Publications Policy 2023
includes rights retention for your accepted journal or conference article manuscript document.  You can release the accepted manuscript  in Cronfa at first online publication with no embargo. This also applies to book chapters.
Ideally documents should be
deposited on acceptance for publication
to be certain of meeting
REF
requirements.
PDF documents are recommended as these are widely accessible. You may also deposit Docx,TIFF, PostScript and PowerPoint files.
You must ensure that any deposit does not infringe the rights of any other person or organisation or include any defamatory or sensitive information. Care must be taken to ensure that there is no risk of data protection infringement with any data content.
Ensure you meet your funder obligations.
Research outputs disseminated via Cronfa are easily searchable, free to the user and are immediately available subject to publisher copyright restrictions
Cronfa gives researchers the opportunity to promote their research across a global platform
The University benefits from having a shop window of accessible research which helps to draw in potential students, staff, investors or collaborators
Each item deposited in the repository has a permanent URL associated with it
The content of this repository is indexed in Google and other online services
RIS feeds your PDR software platform and your staff profile page
The copyright of the work remains with the author or publisher depending on the copyright transfer agreement signed by the author.
From July 2023 the
Swansea University Research Publications Policy
enables researchers to retain re-use rights in their own work and requires full and immediate open access for all.
Funded and unfunded peer reviewed research articles, published in either a journal, conference proceeding or publishing platform
Book chapters
Authors who are not citing specific grant funding are required to retain their author rights.
A Guide to Copyright and Creative Commons in Research
Learn the basics of copyright and licensing, find
out what to consider when publishing your work
and how to make use of published materials in
your own research.
British Library Guide produced using a CC-BY licence.
Submitted Manuscript
or
pre-print
-  the original manuscript submitted to an academic journal for peer-review. Most publishers allow archiving of the submitted manuscript without restriction but we tend not to collect these in our repository. You may choose deposit your pre-print in a
subject pre-print repository service
Author Accepted Manuscript
or
AAM
- the final peer-reviewed corrected manuscript which has not been copy-edited or typeset by the publisher. From July 2023 you can upload the AAM with a Creative Commons Attribution CC-BY licence and release it in the repository without embargo upon first online publication.. See the
Research Publications Policy
for further details.
Version of Record
or
VOR
- the final published version of the paper as it appears on the journal website. We usually pay for 'gold' open access. You can read more about researcher eligibility for our
Publisher Open Access Agreements
on our guide.
Repository Policy
Content Policy
Data Policy
Licence & Reuse
Preservation
Takedown Policy
Terms of
Use
Full text items deposited in Cronfa are subject to copyright. Conditions of use vary and copyright may be indicated on the page associated with each item.
Anyone may access the metadata free of charge. Metadata may be used or reproduced in any format or medium, without prior permission for not-for-profit purposes provided the OAI identifier or a link to the original metadata record are given.
Swansea University bears no responsibility for any infringements of third-party copyright.
About Cronfa
Published research uploaded into the Swansea University Research Information System (RIS) will automatically be made available through Cronfa, the university repository. The repository will preserve a copy of the research output for a minimum of 10 years, and will use best endeavors to ensure continued readability and accessibility. This means that items may be migrated to new file formats where necessary.
RIS/Cronfa Content and Collection Policy
RIS will contain any material that relates to research output, including:
journal articles
conference and workshop papers
e-theses completed by Swansea University Research Degree students
unpublished reports and working papers
books, chapters and sections
data sets
multimedia and audio-visual meterials
patents
Data Policy
Access
: Anyone may access items free of charge
General
Policy
Items may be reproduced, displayed, performed or given to third parties for:
personal research or study, educational purposes, not-for-profit purposes without prior permission
provided:
the authors, title and full bibliographic details are given or, a url for the original metadata page is given
the content is not changed in any way
Reuse Conditions
Full items must not be sold commercially without formal permission of the copyright holders
Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
Some items and documents are individually tagged with different rights permissions and conditions
Licence and Reuse Information
Full-text items deposited in Cronfa are subject to copyright. Unless indicated otherwise, all rights are reserved and items may only be used in accordance with national copyright laws. Users may make a single copy for the purpose of non-commercial research or private study within the limits of fair dealing under the copyright exception in section 29 of the Copyright, Designs and Patents Act 1988.
The publisher or other rights holders may allow further reproduction and re-use of the full text version. Where records identify the publisher as the copyright holder, users can verify any specific terms of use on the publisher’s website.
Creative Commons
(CC) licences are the most frequently applied licences for Open Access (OA) content. The most popular CC licences for OA research outputs:
Attribution (CC BY)
This licence allows users to use an item in any way, including commercially, as long as they credit the creator of the original work.
Attribution-NonCommercial (CC BY-NC)
This licence allows users to use an item in any way, as long as they credit the creator of the original work. Their work must be non-commercial.
Attribution-NonCommercial-NoDerivatives (CC BY-NC-ND)
This licence allows users to download and share an item without making any adaptations. They must credit the creator and they can't use the work commercially.
Other CC licences
are available on their website:
Licence information included in Cronfa is correct to the best of our knowledge at the time. We may manipulate, redact or remove any part of the repository content at our sole discretion. If you consider content to be in breach of UK law please
including the URL of the record and the reason for the withdrawal request.
To the extent possible under law,
Swansea University Library
has waived all copyright and related or neighboring rights to the metadata in Cronfa Swansea University Repository. This work is published from: United Kingdom.
Cronfa record metadata is made available under a
Creative Commons CC0 Public Domain License
The repository is an online archive and is not a publisher.
1. Items will be retained for at least 10 years from the date of deposit.
2. The repository will try to ensure continued readability and accessibility.
3. Items will be migrated to new file formats where necessary, however it may not be possible to guarantee the readability of some unusual file formats.
4. The repository regularly backs up its files according to current best practice.
5. In the event of the repository being closed down, the database will be transferred to another appropriate archive.
Takedown Policy 2026
ORCiD Identifier
ORCID provides a free persistent digital identifier that distinguishes you
from every other researcher
Benefits of an ORCiD:
• Establishes your identity as an author
• Stays with you throughout your career
• Ensures you get credit for all your work even if you have published under different names
• Databases increasingly allow people to search using ORCiD
ORCiD for Researchers
ORCID is a registry of unique identifiers for researchers and scholars that is open, non-proprietary, transparent, mobile, and community-based. ORCID provides a persistent digital identifier that distinguishes you from every other contributor and supports automated linkages among all your professional activities. Registration is free and fast for all researchers and scholars.
Linking Your ORCiD with Swansea University Systems
Add your ORCiD account to your Swansea Profile
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Subjects:
Research and Academic Staff Support
Tags:
Institutional Repository
Research Information System
Research Support