Resources | STUDENT ENGAGEMENT

Resources | STUDENT ENGAGEMENT
Registration
Links
GATORCONNECT
STUDENT ORGANIZATION RESOURCE GUIDE 2025
OFFICER TRANSITION GUIDE
NEW ORGANIZATION PROPOSAL FORM
ADVISOR VERIFICATION FORM
OFFICER ELIGIBILITY APPEAL FORM
CONSTITUTION EXAMPLE
CONSTITUTION REQUIREMENTS FOR
Student Organizations
FREQUENTLY ASKED QUESTIONS
SAI COLLABORATION ROOM RESERVATION REQUEST
Information
Regular use of University facilities
Ability to apply for storage cabinet, storage locker, or mailbox space through the Department of Student Activities & Involvement
Ability to request funds from Student Government (SG) if SG policies and criteria are met
Access to Student Activities and Involvement staff and resources
Eligible to apply for a Catering Scholarship for events
Participation in Student Organization Fairs
Recognition in annual Involvement Awards
Leadership training provided by Student Activities and Involvement
Name: Unique and identifiable
Defined mission or purpose
10 members total: 3 Executive Board Members serving as President, Vice President, and Treasurer who must be full-time currently enrolled University of Florida Students
Student Organization Advisor: Full-time, salaried faculty or staff member at the University of Florida.
Constitution: Current and updated file that meets the University of Florida Constitution Requirements.
All Presidents, Vice Presidents and Treasurers must complete the following trainings:
Student Officer Training – Resources and Organization Management (UF_SAI101_OLT) through
myTraining
Student Officer Training – Responsibilities and Regulations (UF_SAI102_OLT) through
myTraining
Hazing Prevention 101™ Course – College Edition
through UF’s Prevent.Zone
Instructions: Login using GatorLink credentials
First time myTraining users
: select Create Account to authenticate your GatorLink Account
Return users
: select University of Florida
Locate the trainings through the search bar.
Policies
Links
AMERICANS WITH DISABILITIES ACT - ADA COMPLIANCE OFFICE
HAZING
(UF-1.0081)
MEDICAL AMNESTY POLICY
NON-DISCRIMINATION
(UF-1.006)
REGISTERED STUDENT ORGANIZATIONS CLASSIFICATION
REGISTERED STUDENT ORGANIZATIONS OFFICER ELIGIBILITY
(6C1-4.003)
RESPONSIBILITY TO REPORT
(UF-4.040)
SEXUAL HARASSMENT
(6C1-4.041 and 6C1- 4.036)
STUDENT CODE OF CONDUCT
STUDENT ORGS AT FLORIDA ATHLETIC EVENTS - GAME DAY POLICIES
Event Resources
Links
CATERING SCHOLARSHIP
EVENT PERMIT
EVENT FREQUENTLY ASKED QUESTIONS
Event Policies
All advertisements must have the student organization logo represented; marketing materials cannot reference the sale, consumption or distribution of alcohol or illegal drugs.
Posters and flyers may only be placed on public bulletin boards around campus (no trees, walls, doors, cars, etc.). Posting of materials in on-campus housing facilities requires permission from the
Department of Housing and Residence Education
No organization may leave stacks of printed materials unattended, distribute materials inside university buildings, and/or force materials on individuals or throw on ground.
Alcoholic beverages may be served or sold at an on-campus function sponsored by a student organization only in very limited situations. Prior written approval from the
Dean of Students Office
and an event permit from Student Engagement's
Office of Event Services
are required. Your organization is responsible for following the law and being safe. Please review the
University of Florida Alcohol Policy
for more information.
To request alcohol at a student organization event please email
ufba-events@ufl.edu
Any requests for amplified sound usage must be cleared through Student Engagement's
Office of Event Services
. Amplified sound is not permitted during class time outdoors on campus or during the day outside in the area around Turlington Plaza. See the UF Regulations on
Use of University Facilities; Outdoor Areas
for more information on amplified sound.
There are 10 banner locations on campus (6 at the Reitz Union, 4 in Plaza of the Americas). Reservations must be made through Student Engagement's
Office of Event Services
. Organizations may reserve banner space for up to 5 days in a 30 day period (month). Reservations can only be made 30 days out from the date requested. All banners must come down by 5pm on the last day reserved. See the
UF Banner Policy
for rules and size restrictions.
Requests for banner locations can be be made through Student Engagement's
Office of Event Services
General Registered Student Organizations (GRSOs) are independent third parties, with no legal affiliation to the University and any of its entities. As such, neither its statements, its ideas, nor its activities are endorsed by the University of Florida. GRSOs are encouraged to apply for services with Student Legal Services (SLS) for legal advice as it pertains to their contracts. If SLS cannot assist, they will refer the GRSO to local private counsel.
The University of Florida will not enter into contracts on behalf of a General Registered Student Organization. GRSOs do not have authority to enter into a contract on behalf of the University of Florida. The University of Florida is not responsible for any services, equipment, rentals, performers, goods, or other items purchased by GRSOs. Any property or goods purchased are solely owned and maintained by GRSOs not the University of Florida. General Registered Student Organizations shall not use the University of Florida’s tax identification number at any time.
For more information and best practices,
click here.
Collaboration with other stakeholders and organizations on campus is recommended and promotes University partnerships. A Co-Sponsorship Agreement Form is recommended for proper communication and administration of your co-sponsored events. This form can be found in
GatorConnect
as part of the permitting process.
If you are approached about a “co-sponsorship” by non-university groups or commercial vendors, please contact Student Engagement's
Office of Event Services
to have the inquiry reviewed on a case-by-case basis. Do not reserve meeting rooms for these vendors. Your organization must be the main sponsor and the headliner on all promotional materials (i.e. the Reitz Programming Board presents…). Promotional materials may be reviewed by Student Engagement's Office of Event Services.
All student organization events or programs (excluding general organization meetings), that take place on University grounds, require an Event Permit obtained by completing a request through GatorConnect. The purpose of this permit request is to help student organizations run their event smoothly and to identify what areas of campus need to be notified about a specific event. It is the responsibility of the organization’s President to designate officers in the organization who can submit permit requests.
Submitting an Event Permit
Permits need to be submitted AT LEAST 3 weeks (15 business days) in advance. Note that only officers of an organization listed in GatorConnect will be able to submit a permit.
Log into
GatorConnect
Select
My Organization
on the top
Choose which organization you are submitting a permit for
Click on
Create a New Permit
on the left-hand side
Choose your permit type and complete all required fields
Review and submit permit
Check back to answer any questions from the Office of Event Services or campus partners in the notes section
After a permit is approved, an automated email will be sent to the officer who submitted the permit. As a reminder,
a permit request does not reserve any space for an event
– you will need to go through the office that manages the space.
For any questions regarding event permits please email
permits@ufsa.ufl.edu
Use, possession, display, or storage by any student organization of any explosive device, pyrotechnic device or fireworks is prohibited on all land and buildings owned, leased, or under the control of the University of Florida. The use of fireworks displays or special effect production will be considered on a case-by-case basis by Student Engagement's
Office of Event Services
in accordance with the
Fire Safety for Public Outdoor Display of Fireworks Policy
by
Environmental Health & Safety (EH&S)
and must be approved by EH&S and the venue. The approval process takes about 4 weeks.
The UF Food Contract states the J. Wayne Reitz Union and surrounding areas are restricted to using
Aramark/Classic Fare Catering
(see
Reitz Union food policy
). The sale of any food by student organizations is prohibited. Any food given away must be prepared in kitchens inspected by the Health Department (i.e., restaurants or caterers) so you may not bake anything in your home kitchens and give it away. For a complete list of Approved Catering Vendors visit
UF Catering
Fundraisers are allowed on campus in a limited way. For fundraising events that are held on campus, all funds raised must be donated to a charitable cause or be used for educational purposes (conference travel, programs, competition, lectures or forums, etc.). If you have other ideas for a fundraiser outside of the list below, please contact someone in Student Engagement's
Office of Event Services
Approved Fundraising Activities on Campus
Penny Voting
Silent Auctions
T-shirt, button, hat, etc., sales (only if item is personalized for event or student organization)
Collection of dues for student membership (for non SG-funded organizations only)
3-5K Run or Walk
Walkathon
Face tattoos or painting (organization must work w/ the University Athletic Association if for an athletic event)
Photos w/ famous people (UF faculty, sports figures, president)
Dunking booths
Fundraising Activities not Allowed on Campus
Raffles or gambling
Bake (or any food) sales
Flea Markets
Car Bashes
Date Auctions
Food Eating or Drinking Contests
Live Animals or Petting Zoos
Slip-n-slide or homemade novelties
Haircutting (except of Locks of Love done by the Reitz Union Hair Company)
Makeovers
Credit card, telephone card, or discount card sales
Product sales such as magazines, clothes, CD’s, or software, etc. (any commercial items not directly related to organization or event)
Garage sales w/ donated items
The use of live animals on campus for entertainment purposes is strictly prohibited and will not be allowed. This includes but not limited to:
Petting zoos or live animal displays
Animal Rides
Animal Races
Shows involving animals
The use of animals for research, teaching, or exhibition is closely regulated by the federal government. High standards exist for the care and use of animals at UF. To ensure compliance with all regulations, policies and standards in place to protect animal welfare,
Institutional Animal Care and Use Committee (IACUC)
members review all requests for approval to use vertebrate animals. Failure by any individual to adhere to these standards can jeopardize the University of Florida's entire animal use program.
Run/Walks on campus can happen on a first come, first served basis, via 5k registration day or submission of an event permit. They are limited to Saturdays or Sundays of non-home football game weekends. Organizations can select from the below pre-approved routes:
The Boot
Fraternity Row
SouthWest Recreation
Stadium 3k
Organizations are responsible for all University Police (UPD) and other related expenses (approximately $365 for UPD).
Staked tents are not allowed unless proper a
dig permit
is filed and approved with the Facilities Services at least 2 weeks in advance.
Tabling is allowed in four locations : Reitz Union, Turlington Plaza, Newell Hall, and Plaza of the Americas (link each tabling location to map pdf). Each organization can request to table up to 10 times in a 30 day period (per month). At your organization's table, make sure you do NOT:
Use amplified sound at either location except for a portable radio (laptop)
Use extension cords across either location at any time
Block any pedestrian or vehicular traffic
Allow vehicles to be parked on either location
Requests for tabling reservations can be be made through Student Engagement's
Office of Event Services
Miscellaneous
Links
CONDUCT DATA
HEALTH & WELLNESS
OFFICE OF EVENT SERVICES
REITZ UNION
STUDENT GOVERNMENT
STUDENT LEGAL SERVICES
UNIVERSITY OF FLORIDA REGULATIONS
UNIVERSITY OF FLORIDA POLICE DEPARTMENT
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