Teleworking Webinar Series - Ventura County Transportation Commission
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TELEWORKING WEBINAR SERIES
Telework
Teleworking, also known as telecommuting, or “working from home,” is a work flexibility arrangement where the employee performs the duties and responsibilities required by their position from a location other than where the employee would otherwise work, such as at home or coffee shops.
Telecommuting has many benefits for employers and employees but also for the community such as less vehicle miles traveled, resulting in:
Improved air quality
Reduced congestion
Less accidents
Less stress
More time with family and doing things you like
Remote work during a stressful time, such as the COVID-19 pandemic, is different than long-term, self-selected remote work and can have different impacts on employees and employers.
COST CALCULATOR
Driving costs more than you think—gas, insurance, parking, and maintenance add up fast. Use our
Cost Calculator
to see how much you can save when you work from home.
Webinars for Teleworking During
COVID-19
Telework Webinar for Managers
Watch Here
– Remote Management: Getting the most from your employees during the pandemic and beyond.
Answering the question: How do I know employees are working?
Best practice tips for leading a remote team
Managing by Results
Telework Best Practices
Watch Here
– Telework Best Practices for the New Normal.
Overcoming distractions when teleworking
Key strategies to improve efficiency
Managing time effectively
Incorporating Teleworking in the Future
Watch Here
– What’s Next? Incorporating Telework into your Business Strategy.
How to integrate telework in the future
Setting up a telework program the right way
Understanding the impact of telework beyond 2020
Conversation with Teleworkers and Employers
Watch Here
: Real conversation with real Teleworkers and Employers.
How are teleworkers and Employers coping during the pandemic
Hear best practice suggestions
Get your questions answered from our panel
Resources
Management Feedback Guide - Webinar 1 Resource Material
Outcome Deliverables Table
Ergonomic Stretches
Telework Distraction Log
Telework Task Worksheet
Eligibility Checklist Form
Childcare Information - Resource Material
Telecommuting during COVID-19
In response to the COVID-19 pandemic, many of us have found ourselves working from home. Because these are not normal telework conditions, even the most well-prepared companies, with formal telework programs in place, may find that there are challenges to working from home during the pandemic.
Please utilize the webinars and resources above to help navigate this new way of working.
Tips for managers during this time:
Discuss team members’ concerns or limitations about teleworking (e.g., children present who need care, limited technology resources)
Trust that every team member is working to the best of their ability during this time
Organize meetings to focus time together on activities that move the team forward, such as decision making, collaboration, and connection
Give timely feedback and err on the side of overcommunication
Manage by results rather than time and attendance, avoid micromanaging
Be considerate of work-life balance, employees’ “normal” workdays may change
Redesign roles, if necessary, to meet remote working changes
Encourage employees to prioritize their mental and physical health
Communicate the importance of ergonomics when working from home
Employers
As an employer, you may worry about disruptions to workflow when transitioning your employees to teleworking but there are significant number of benefits for employers, as well as employees:
Increased productivity – employees are generally more productive when telecommuting since they are not impacted by workplace distractions and can work when they are most productive.
Increased workforce retention – telecommuting helps to build trust and employees value the perk of telecommuting.
Better recruitment – prospective employees see teleworking as a benefit and may be willing to commute a little further than they would otherwise. Companies that allow fulltime telecommuting can recruit nationally, expanding their talent pool drastically.
Improved morale – the flexibility, trust, decrease in commute costs and more time given back to employees through telecommuting helps improve morale for employees.
Continuity – employees can work from home during a disaster, disruption or emergency, helping to keep your organization moving.
Reduced absenteeism – telecommuting removes obstacles of getting to work and allows employees who may be feeling under the weather or taking care of sick children to still work.
Reduced overhead – when employees work from home 2-3 days a week, it allows for desk sharing and therefore reduced workspace and associated costs.
Telecommuting is a great option for employees whose functions include:
Writing
Reading
Research
Editing
Working with data (entry, processing, coding, etc.)
Talking on the phone
What is needed? Typical costs can vary depending on the agency but typically employers equip the employee with:
A laptop
Remote access
Communication equipment, such as a mobile phone
Tips for employers
To make up for a lack of face-to-face supervision, take time to:
Communicate expectations and provide context for assignments
Set up processes and tools for documenting and sharing information
Have frequent, one-on-one check-ins with all team members
Employees
There are many great benefits to telecommuting, such as:
Decreased commute time,
Decreased costs
Decreased stress and frustration
Increased flexibility and
Increased control over work environment
More quality time with loved ones
If you employer offers telecommuting, here are some tips to help you be successful:
Have a plan for the days you work at home and bring any necessary work with you
Have a routine
Make sure to take breaks
Have a designated space to work
Communicate often with your manager
Quit working at your normal time