Training | Controller's Office

Training | Controller's Office
Financial Training
Training is an internal control that ensures the integrity of financial information at the University of Minnesota. Financial Training partners with business process owners (BPOs) to provide courses and resources for all roles involved with financial activity.
Finance Operations Center
The
Finance Operations (FinOps) Center
provides financial services across the University. FinOps will eventually provide these services to all University units. See the
Types of Financial Service Requests (doc)
. For FinOps employees, see the
Finance Course Catalog Finance Operations Center (doc)
for required courses.
Training Policy and Reports
Financial Training Retake Policy (doc)
Training History Report
Accessing the Training History Report (doc)
instructions
Courses and Materials
The
Finance Course Catalog (doc)
lists current courses. See prerequisites and enroll in courses in
Training Hub
To search for resources below, select “Expand all” then use Ctrl+F (Windows) or Cmd+F (Mac) and type text to highlight.
Videos
Chart of Accounts Google Sheet How-To Videos
Financial Continuing Education Video Channel
Financial Systems Resources
Chart of Accounts ChartField Values (Google Sheet)
ChartField 1 and ChartField 2 Values (Google Sheet)
Financial Systems Users Network (FSUN)
EFS CLS Instance
Courses
Expand all
Accounting Basics Courses
FIN101 Basic Accounting
FIN102 Basic Accounting II
FIN103 Chart of Accounts
FIN107 ChartField Request
FIN401 Financial Management Orientation
Accounts Payable and Procurement (Requisitions, U Market) Courses
Accounts Payable
FIN115 Voucher Entry
(instructor-led)
FIN112 Voucher Entry Assessment
Procurement–General
FIN201 Purchasing Goods and Services
FIN211 Procurement Process Overview
FIN214 Roles in the Procurement Process
Procurement–U Market
FIN203 U Market Only Access for Requesters
(for those only working with U Market orders in EFS)
Procurement–Requisitions
FIN215 Supplier Inquiry
FIN208 Manage Requisitions
FIN218 Create Requisitions
(full requisition preparer access to create any type of order) (instructor-led)
FIN207 Create Requisitions Assessment
Procurement–Receiving
FIN204 Receiving Purchases
(overview of upgraded pages April 2015)
Procurement–Procurement Specialist
FIN219 Procurement Specialist
FIN212 Procurement Specialist Assessment
Accounts Receivable and Billing (Billing, Compliance, Revenue) Courses
Billing
FIN302 Customer Record Overview
FIN303 Accounts Receivable Inquiry
FIN304 Accounts Receivable Monitoring
FIN309 Create Bills
Compliance
FIN901 Payment Card Manager Security Awareness Training
FIN903 Payment Card Employee Security Awareness Training
FIN908 Red Flags Rule
FIN909 Gramm-Leach-Bliley Act (GLBA)
Revenue (Deposits and Payment Card)
FIN305 Departmental Deposits
FIN306 Bank Card Reconciliation
Approval of Financial Transactions Courses
FIN403 Approve Transactions in EFS
Budgeting (Budget Entry, Budget Journals) Courses
Budget Entry
FIN506 Allocate and Approve Final Budgets in EFS
FIN508 Enter Final Budgets in EFS
Budget Journals
FIN501 Budget Journals
FIN502 Budget Journals Upload Process
Continuing Education (Best Practice, Policy) Courses
FY24-FY25 Best Practice Topics:
Uniform Guidance, Late Cost Transfers, Funding Cost Share and Redistributing Indirect Cost Recovery (ICR), Fiscal Year-End Kickoff
FIN726 Best Practice: Fiscal Year-End Kickoff
FY24-FY25 Policy Topics:
Processing, Documenting, and Approving Financial and Accounting Transactions, Using a University Corporate Card
Best Practice and Policy Session Recordings and Slides
Financial Continuing Education Video Channel
Endowments, Investments, and Gifts Courses
FIN119 Endowments
General Ledger (Journal Entry) Courses
FIN111 Journal Entry Upload Process
FIN114 Journal Entry
FIN120 Journal Entry Live Q&A
Payroll Accounting Courses
FIN108 Understanding Payroll Accounting
FIN116 Combination Codes and ChartField Strings
FIN117 Distribution Entry and Retro Distribution for Payroll Transactions
FIN118 Payroll Verification Report
Reporting Courses
FIN402 Using the Reporting Center
Sales (External, Internal) Courses
FIN807 Conducting Sales
Travel and Expenses (Emburse, Corporate Card Programs) Courses
Emburse
FIN222 Navigating Emburse (Chrome River): Train the Trainer
(instructor-led)
Corporate Card Programs
FIN202 Using the University PCard
FIN209 My Wallet for Cardholders
FIN225 Reconciling PCard Purchases
Materials
Expand all
Accounting Basics Materials
Adding or Updating ChartField Values Job Aid (doc 4-5-24)
Chart of Accounts ChartField Values (Google Sheet)
Chart of Accounts Manual (doc 8-2-22)
ChartField 1 and ChartField 2 Values (Google Sheet)
COA Google Sheet How-To Videos
Financial System Data Integration Job Aid (pdf 7-1-20)
Financial System General Ledger ChartFields Job Aid (pdf 6-30-22)
Fiscal Responsibility Validation and Reconciliation (Google Sheet)
Function Categories and Codes (Mission-Related Activities) Job Aid (doc 6-1-21)
Search Techniques in EFS Job Aid (pdf 11-4-24)
Verification, Reconciliation, and Validation Job Aid (doc 3-8-19)
Accounts Payable and Procurement (Requisitions, U Market) Materials
Accounts Payable
Creating a Voucher - Journal (Internal Sales) Job Aid (doc 10-25-23)
Creating a Voucher - Regular Job Aid (doc 10-25-23)
Creating a Voucher - Single Payment (SPV) Job Aid (doc 10-25-23)
Invoice Numbering Standards Job Aid (doc 7-10-25)
Monitoring Vouchers in the Accounts Payable WorkCenter Job Aid (doc 9-3-21)
Reporting Resources for Voucher Entry Job Aid (doc 11-19-24)
Types of Vouchers Job Aid (doc 11-21-23)
Voucher Entry Manual (doc 3-25-24)
Procurement–General
Making Common Purchases Job Aid (doc 9-24-24)
Purchasing Methods Overview Job Aid (pdf 7-25-24)
Procurement–U Market
Monitoring Orders in U Market Job Aid (doc 6-23-23)
Quick Start Guide for U Market Job Aid (doc 1-5-24)
Searching for Goods in U Market Job Aid (doc 6-27-23)
Searching for Targeted Suppliers in U Market Job Aid (doc 6-27-23)
Setting Up or Modifying a U Market Profile Job Aid (pdf 1-28-25)
Procurement–Requisitions
Category Code to Account Value Mapping (Google Sheet)
Creating a Requisition: Contract for Professional Services (CPS) Job Aid (doc 10-18-24)
Creating a Requisition: U Market Assigned Cart Job Aid (pdf 11-22-23)
Create Requisitions Manual (doc 3-11-26)
Guidelines for Requisition Comments and Attachments Job Aid (pdf 2-14-24)
Manage Requisitions (All Types) Job Aid (doc 1-2-24)
Purchasing Professional Services: At a Glance Reference Grid Job Aid (pdf 7-30-18)
Retrieving Lost Carts in U Market Job Aid (doc 6-23-23)
Searching for a Purchase Order (PO) Job Aid (doc 7-11-22)
Splitting Distributions (ChartField Strings) on Requisitions Job Aid (doc 3-29-23)
Standard Goods and Services Checklist Job Aid (doc 9-10-19)
View-Only Access
Viewing Procurement-Related Transactions Job Aid (pdf 10-29-24)
Viewing Purchase Order Amendments (Change Orders) Job Aid (pdf 11-4-24)
Viewing Purchase Orders Job Aid (pdf 11-4-24)
Viewing Receipts Job Aid (pdf 11-4-24)
Viewing Requisitions Job Aid (pdf 11-4-24)
Viewing Vouchers Job Aid (pdf 11-4-24)
Procurement–Receiving
Receiving for Non-Assets Job Aid (doc 7-10-19)
Receiving Rolled Purchase Orders Job Aid (pdf)
Procurement–Procurement Specialist
Monitoring the Procurement Process in the Buyer WorkCenter Job Aid (pdf 4-10-23)
Procurement Process Analysis Job Aid (pdf)
Procurement Process Analysis Manual (pdf)
Procurement Process Overview Job Aid (doc 3-26-26)
Procurement Specialist Manual (pdf 2-1-19)
Accounts Receivable and Billing (Billing, Compliance, Revenue) Materials
Billing
Adjust Entire Bill Job Aid (pdf 1-27-21)
Attaching Supporting Documentation to a Bill Job Aid (doc 9-16-20)
Billing for Sales Sourced to Washington State
Billing for Sales Sourced to Wisconsin
Billing Process Overview Job Aid (doc 3-26-26)
Create Bills Manual (doc 6-14-24)
Creating a Bill for U of M Foundation (UMF) Transfer Job Aid (doc 2-22-21)
Creating a Bill Job Aid (doc 3-1-23)
Customer Record Manual (doc 10-23-20)
Department Hold on Past Due Customer Account Letters Job Aid (doc 1-21-26)
Invoice Reprint Options Job Aid (pdf 9-24-20)
Monitoring Accounts Receivable–Aging Reports Job Aid (pdf 12-6-24)
Monitoring Bills in the Billing WorkCenter Job Aid (pdf 6-7-24)
Reporting Resources for the Billing Process Job Aid (doc 5-4-23)
Request New Customer Record Job Aid (doc 7-28-22)
View/Update Customer Record Job Aid (doc 7-28-22)
Revenue (Deposits and Payment Card)
Penny Shortage Recommendations Job Aid (doc 11-24-25)
Prepare a Deposit: "AC" – Cash Payment for Accounts Receivable Item Job Aid (pdf 7-3-24)
Prepare a Deposit: "AN" – Non-Sponsored Supplier Check Job Aid (pdf 7-9-24)
Prepare a Deposit: "AS" – Sponsored Supplier or Expense Reimbursement Check Job Aid (pdf 7-9-24)
Prepare a Deposit: "CA" – Capital Asset Sale Job Aid (pdf 7-10-24)
Prepare a Deposit: "RD" – Regular Job Aid (pdf 7-10-24)
Prepare a Deposit: "SP" – Sponsored Program Income Job Aid (pdf 7-10-24)
Reporting Resources for Payment Card Reconciliation Job Aid (doc 10-2-20)
View, Copy, or Change a Deposit Job Aid (pdf 7-15-24)
Approval of Financial Transactions Materials
Accepting or Rejecting Delegate Approval Requests in MyU Job Aid (pdf 2-14-24)
Adding or Updating DeptID Approvers Job Aid (pdf 5-29-25)
Approval Matrix for EFS Transactions Job Aid (pdf 7-28-25)
Approving Deposits (Departmental) Job Aid (doc 1-22-24)
Approving Transactions Checklist Job Aid (doc 3-4-24)
Delegate Approval Job Aid (pdf 2-14-24)
Example Justifications for EFS Transactions Job Aid (doc 2-28-24)
Justification Standards Job Aid (doc 4-8-24)
Monitoring Transactions in the Approval WorkCenter Job Aid (pdf 2-8-24)
Reporting Resources for Approvals Job Aid (doc 9-22-22)
Verifying ChartField Strings and Budgets Job Aid (doc 1-23-24)
Budgeting (Budget Entry, Budget Journals) Materials
Budget Entry
Allocating and Approving Final Budgets in EFS Manual (doc 3-6-23)
Budget Development Worksheet—Departments Job Aid (doc 3-24-21)
Budget Development Worksheet—RRC Job Aid (doc 3-24-21)
Entering Final Budgets in EFS Manual (doc 3-20-23)
Final Budget Entry Tips and Tricks (doc 6-14-21)
Position Budgeting Page Information Job Aid (doc 3-24-21)
Reporting Resources for Final Budget Entry in EFS Job Aid (doc 3-15-24)
Uploading Final Budgets in EFS (Departments) Job Aid (doc 3-24-21)
Budget Journals
Budget Check Process in EFS Job Aid (doc 11-22-22)
Budget Journal Upload Process Job Aid (doc 7-21-20)
Budget Journals Manual (doc 8-27-15)
Creating a Budget Journal Job Aid (pdf 5-11-23)
Rebudgeting Sponsored Project and Cost Share ChartField Strings Job Aid (doc 11-7-24)
Continuing Education (Best Practice, Policy) Materials
Best Practice and Policy Session Recordings and Slides
Financial Continuing Education Video Channel
Endowments, Investments, and Gifts Materials
Create Endowment Transaction: Income Distribution Setup Job Aid (pdf 6-20-24)
Create Endowment Transaction: Withdrawal Job Aid (pdf 6-25-24)
Endowment Transactions and Information Pages Job Aid (doc 6-5-24)
Endowments Manual (pdf)
Reporting Resources for Investments and Endowments Job Aid (doc 1-21-25)
Types of Endowments and Investments Job Aid (pdf 6-4-24)
View Endowment Participant Information Job Aid (doc 6-17-25)
View UM Endowment Participant Positions Job Aid (doc 6-4-24)
General Ledger (Journal Entry) Materials
Create Journal Entries Manual (doc 9-25-24)
Creating a Journal Entry to Fund Cost Share Job Aid (doc 2-13-25)
Creating a Journal Entry Job Aid (doc 9-18-25)
Cross Funds Transfer Matrix (Google Sheet)
Journal Entry Upload Process Manual (pdf)
Journal ID Prefixes Job Aid (pdf 4-26-18)
Monitoring Journal Entries in the General Ledger WorkCenter Job Aid (doc 6-15-22)
Reporting Resources for Journal Entry Job Aid (doc 8-16-23)
View-Only Access
Viewing Journal Entries Job Aid (pdf 8-2-24)
Payroll Accounting Materials
Anatomy of a Payroll Verification Report Job Aid (doc 8-11-22)
Approving a Retro Distribution Job Aid (doc 9-9-25)
Calculating Payroll Encumbrances Job Aid (doc 6-1-22)
Creating a Position Pool ID for Distribution Entry Job Aid (pdf 8-11-22)
Creating or Correcting a Retro Distribution Job Aid (doc 11-10-25)
Distribution Entry and Earnings Codes Job Aid (doc 8-11-22)
Distribution Entry for Payroll Earnings Job Aid (doc 8-22-22)
Distribution Entry for UNS Funding Job Aid (doc 8-15-22)
Distribution Entry Levels of Funding Job Aid (doc 8-22-22)
Example Justifications for Retro Distributions (RTDs) Job Aid (doc 4-16-25)
Overriding Project End Date for Payroll Encumbrances Job Aid (pdf 6-15-22)
Reconciling and Verifying the Payroll Verification Report Job Aid (pdf 8-11-22)
Reporting Resources for Payroll Verification and Reconciliation Job Aid (doc 8-15-22)
View a Retro Distribution Job Aid (pdf 8-9-22)
View Payroll Accounting Distributions Job Aid (doc 8-11-22)
When to contact Office of Human Resources vs. Controller's Office help (doc)
Reporting Materials
Business Intelligence:
Create An Interactive Report Dashboard Job Aid (doc 10-10-11)
Calculating Carryforward Balance Job Aid (doc 1-12-22)
Commonly Used Records (Google Sheet)
Faculty and Manager Reporting Manual (doc 4-3-15)
Journal Entry Detail Information (Google Sheet)
MyU Reporting Center QuickStart Guide (doc)
Productivity Queries (Measuring transaction activity) Job Aid (doc)
Query Catalog Manual (pdf)
Query Manager Manual (pdf)
Query Naming Conventions Job Aid (doc 9-17-08)
Query Viewer Manual (doc 9-16-08)
Reporting Resources for Asset Management Job Aid (doc 7-6-22)
Reporting: Naming and Mapping ChartField Strings Job Aid (pdf 4-25-22)
Sponsored:
Monitoring Sponsored Program Income Job Aid (pdf 5-30-23)
Sponsored:
Reporting Resources for Sponsored Projects Job Aid (doc 2-29-24)
Sponsored:
Sponsored Closeout Checklist Job Aid (doc 4-20-23)
Sponsored:
UM Analytics Overview Job Aid (doc 7-1-20)
Sponsored:
UM NOGA Report Job Aid (pdf 9-22-20)
Sponsored:
UM Transaction Detail by Invoice/Report Number Job Aid (pdf 2-27-23)
Structured Query Language (SQL) Job Aid (doc 1-15-01)
Structured Query Language (SQL) Joins/Unions Job Aid (doc 1-15-01)
Sales (External, Internal) Materials
ChartField Strings for Internal and External Sales Job Aid (doc 2-22-24)
Conducting Sales Process Overview Job Aid (doc 7-23-24)
Reporting Resources for Sales Activity Job Aid (doc 8-14-24)
Review Sales Activity Checklist Job Aid (pdf 3-7-23)
Risk Considerations for Conducting External Sales Job Aid (doc 1-9-24)
Travel and Expenses (Emburse, Corporate Card Programs) Materials
Emburse
Emburse materials
can be found on the U Travel Program website.
Corporate Card Programs
Creating an Expense Report for PCard Transactions in EFS Job Aid (pdf 5-9-22)
Justifications for PCard Purchases Job Aid (doc 7-3-19)
Reconciling PCard Purchases Job Aid (doc 6-25-19)
Reconciling PCard Transactions in My Wallet Job Aid (doc 12-4-25)
Reporting Resources for PCard Purchases Job Aid (doc 5-4-22)
Set Up Access to PCard Expense Reports (UM Delegate Authority) Job Aid (doc 10-24-23)
View-Only Access
Viewing Expense (PCard) Reports Job Aid (pdf 12-10-24)
Financial Helpline: 612-624-1617
[email protected]
1300 2nd Street S Minneapolis, MN 55454
(WBOB)
Campus Mail Code: 7529
Controller's Office units are housed in the
West Bank Office Building
(WBOB) and in the
McNamara Alumni Center
on the Twin Cities campus.
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